Program Coordinator

About ApotheCom

ApotheCom is an exciting leader in the field of medical communications. Drawn together from several backgrounds including the pharmaceutical industry, research, marketing, medical and regulatory writing, sales, publishing, digital media and design, we have the experience and all-round ability to conceive and deliver the best quality medical communications programs.

 

About the role

As part of the ApotheCom Client Services team, the Program Coordinator provides comprehensive team, administrative, and project support to ensure effective overall management of accounts and execution of deliverables. This role directly supports the Client Services Directors and Program Managers, and broader team members, to ensure that projects and services consistently meet client needs.

The Program Coordinator interacts with internal departments including Scientific, Creative, and Finance to assure that projects and deliverables are delivered on-time and within budget to the satisfaction of the client. This position can be remote or Hybrid out of our Yardely, PA office.

 

Here's what you'll be doing:

Assist teams in addressing and responding to client requests and needs

Coordinate electronic and paper file management, including resources and product files

Conduct research as requested

Help fulfill client deliverables, including securing meetings and submissions requirements

Coordinate preparations for client status meetings and publication team meetings or other client meetings

Monitor and update project status, including tracking projects, key messages, clinical trials, and contacts

Process client expense and honoraria

Coordinate revisions for client reports

Contact and follow-up on status of projects/publications with clients and external authors as needed

 

About you:

Bachelor's degree or 1-2 years' direct experience in project coordination support in timeline and project management

Organizational and critical thinking abilities

Excellent written and verbal communication skills

Ability to perform basic research

Comfort with working both independently and as a member of a team, ability to manage a flexible workload, often under tight deadlines

Possession of a professional, approachable, and flexible demeanor

Strong computer skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), internet search engines. Datavision experience is a plus

Familiarity with the medical/scientific publications industry, terminology and regulatory environment

 

Benefits:

Health coverage

Retirement plan

PTO

ApotheCom can offer an attractive rewards package, excellent training and development opportunities, a supportive and friendly environment and the opportunity to achieve your potential.

 

Our Pledge

At ApotheCom,  we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a dynamic work environment that values diversity, equity and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.

ApotheCom is part of Inizio Medical. Inizio is a strategic partner for health and life sciences with a full suite of medical, marketing, advisory and engagement services. The base salary range represents the low and high end of the salary range for this position. This range may differ based on your experience and skill set, geographic location, and cost of living considerations. We consider compensation more than just a base salary – that’s why we also offer an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work. Compensation $50,000 — $65,000 USD

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.