Program Coordinator

Job Summary

We are looking for a thoughtful and proactive Program Coordinator with 2-3 years of experience to help shape and deliver our participatory design programs, research initiatives, and public engagements.

This is a multidisciplinary role at the intersection of program management, research, and communications. You will play a key role in ensuring projects are delivered seamlessly, insights are captured and synthesized effectively, and outcomes are translated into compelling content and meaningful impact.

Working closely with our Communications and Operations teams, you will collaborate with partners, practitioners, researchers, and communities across geographies to coordinate ambitious programs, facilitate knowledge exchange, and support the development of high-quality research and communications outputs. You will report to Archana Prasad (Founder CCO).

Responsibilities

Program Coordination Delivery

• Coordinate end-to-end execution of programs including Promptathons, workshops, roundtables, and research engagements
• Manage timelines, workflows, and cross-team coordination to ensure smooth program delivery
• Prepare run-of-show documents, and reports
• Maintain program calendars, and other documentation systems

Research Program Documentation

• Support research design and execution across participatory AI projects
• Capture insights from events, workshops, and field engagements
• Produce clear, structured reports, briefs, and summaries for internal and external stakeholders
• Research and track relevant grants, funding opportunities, and partnerships

Comfortable with or willing to learn

• Gooey.AI tools (for creative content development)
• Google Workspace (Docs, Sheets, Slides, Drive)
• Canva (communications design work)
• Webflow (website content management)
• Asana (task management)
• Discord (team messaging)

Requirements

• 2-3 years of experience in program coordination, project management, research assistance, or related roles
• Strong organizational skills, with the ability to manage multiple projects, timelines, and stakeholders simultaneously
• Excellent writing, documentation, and reporting skills, with an eye for clarity and detail
• Experience supporting events, workshops, research initiatives, or multi-stakeholder programs
• The ability to work independently, prioritize effectively, and maintain momentum across multiple workstreams
• A strong sense of ownership, accountability, and follow-through
• Familiarity with social media platforms, content production workflows, and basic design tools
• Curiosity about emerging technologies, particularly AI, and an interest in participatory and community-led approaches
• Fluency in Kannada is highly desirable
• Based in Bengaluru, or within easy reach of Bengaluru, with the ability to participate in occasional in-person meetings and events

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.