Program Associate - Scholarships and Training

About SSF

Shooting Stars Foundation (SSF) supports scholars through their academic journey and into meaningful careers, and sustains a growing community of alumni, corporate volunteers, and partners around that mission. As a Program Associate, you will coordinate closely with scholars, the SSF team, board members, corporate volunteers, and training partners - driving scholar wellness, placement outcomes, alumni engagement, CSR-led mentorship, and skilling programs.

Please fill this form for next steps in the recruitment process

https://forms.gle/oVwCdrSzGwhP3qNV7

Position Title: Program Associate

Full Time Job: 8 hours a day with flexibility to work between 7 PM to 10 PM IST, included in the 40 hour work week and over weekend for running scholar training programs

Location: Chennai

Mode: Hybrid (2 days a week in Nungambakkam office - other days can be remote)

Work Experience: 1-3 years experience in Program Coordination

Salary Range: Rs.20,000 - Rs.24,000 per month (Indian Rupees) (Based on experience)

Key Responsibilities

Scholar Wellness & Placement

• Coordinate Scholar Wellness Interviews twice a year with team members and volunteers; analyze findings and help launch new support programs such as counselling
• Coordinate with team members, the board, and career organizations to support placement of unplaced graduated scholars; keep placement status frequently updated

Alumni & CSR Volunteering

• Coordinate Alumni programs, including the Alumni Survey and other initiatives, alongside the existing Alumni Board
• Coordinate a Training and Mentorship Program connecting 50–100 corporate volunteers with 50–100 Shooting Stars Scholars

Training & Reporting

• Identify the right scholars for each training batch and coordinate with interns to confirm participation
• Audit WhatsApp groups and maintain weekly follow-up and communication
• Prepare training reports (pre- and post-assessment data) and coordinate with training vendors

Help Desk & Data Audit

• Handle training-related queries, keep the FAQ updated, and train the scholar help desk lead
• Coordinate with interns to audit wellness, placement, and training data in SFDC or the new system

Requirements

• 1-3 years experience in NGO or relevant field with similar admin role
• Spontaneous push to close attitude of all projects
• Attention to detail is extremely important
• Fast paced project experience is a must
• Creating and maintaining SOP / Workflows for processes is a MUST
• Passion for community service, especially in the field of education
• Strong stakeholder coordination skills across scholars, board members, volunteers, and vendors
• Highly organized, with excellent data hygiene and follow-up discipline; comfortable with trackers and CRM systems (SFDC or similar)
• Excellent English communication skills - both written and oral
• Empathetic and comfortable engaging with scholars on wellness topics
• Prior experience in program coordination, CSR, training, or scholar/student engagement is a plus (not mandatory)
• Working knowledge of Google Drive / Excel / Word / Email etc. (You will be tested in this)
• Own a laptop or system at home with internet connection - Online work / Telephone work

Role Details

• Full-time role; evening/weekend hours required for interviews, training sessions, and volunteer events -
• Cross-functional, multi-stakeholder environment with direct impact on scholar wellbeing and employability

Please fill this form for next steps in the recruitment process

https://forms.gle/oVwCdrSzGwhP3qNV7