Program Analyst, Business Systems Excellence Office

Job Description The PCO – Program Analyst is a critical leadership role within the Office of Business Systems Excellence (BSE), accountable for establishing and maintaining rigorous budgetary discipline, governance, and transparency across the Business Systems Excellence program portfolio. Reporting directly to the PCO – Program Lead, the Program Analyst owns the end-to-end budget management lifecycle of the BSE portfolio — from budget formulation and cost structure design, through execution oversight, variance management, approvals, reporting, and executive visibility. This role acts as the single point of accountability for financial truth, ensuring that all labor, licensing, vendor, contingent workforce, and operational costs are accurately planned, approved, recorded, monitored, and reported — fully aligned to approved budgets, business cases, and strategic priorities.

Responsibilities

• Budgeting & Cost Structure
• Lead the development of annual and multiyear budgets for the Business Systems Excellence portfolio, ensuring alignment with approved business cases, roadmaps, and enterprise financial targets
• Define and maintain the full cost structure across the portfolio, including:
• Internal labor (FTEs, allocations, capitalization where applicable)
• Contingent labor and external resources
• Software licenses and subscriptions
• Vendor and system integrator costs
• Run vs. change costs
• Other program related operational expenses
• Establish and maintain cost centers, work breakdown structures (WBS), and financial hierarchies across all relevant financial and project systems
• Ensure budgets are structured to support accurate tracking, forecasting, capitalization, and audit requirements
• Budget Governance & Approval Frameworks
• Design and implement financial governance models for the BSE portfolio, including:
• Spend authorization thresholds
• Approval workflows
• Delegation of authority
• Change control for budget and scope adjustments
• Ensure all costs (labor, licenses, vendors, contingent labor, and other charges) are reviewed, validated, and approved prior to commitment and payment.
• Act as the gatekeeper for program and project spend, confirming alignment to: Approved budgets, business cases, Contractual terms, and strategic priorities
• Cost Control, Review & Variance Management
• Perform ongoing financial reviews of all charges and allocations, validating: Accuracy, timing, coding to correct cost centers and programs, and alignment with approved plans
• Monitor and analyze actuals vs. budget vs. forecast, identifying: Variances, Trends, Risks and opportunities
• Proactively escalate financial risks, overruns, or misalignments with clear recommendations and mitigation strategies
• Drive corrective actions in collaboration with program, delivery, and functional leaders
• Forecasting & Planning
• Own the rolling forecast process for the BSE portfolio, ensuring forward-looking visibility into: Resource demand, Vendor commitments, and License renewals and growth
• Integrate schedule, scope, and delivery insights into financial forecasts
• Support scenario planning and financial impact analysis for: Scope changes, Phasing adjustments, Acceleration or deferral decisions.
• Reporting, Dashboards & Executive Visibility
• Establish and maintain comprehensive budget reporting and dashboards, providing clear, concise, and decision ready insights for: Executive leadership, BSE leadership, and Finance and governance forums
• Deliver monthly reviews covering:
• Budget vs. actuals vs. forecast
• Variances and root causes
• Key risks and mitigation actions
• Commitments and future obligations
• Develop and maintain scorecards aligned to BSE KPIs, including: Spend efficiency, Forecast accuracy, Cost predictability, Vendor and resource utilization
• Ensure reporting is consistent, auditable, and aligned across systems
• Systems, Data & Process Excellence
• Ensure all financial and project systems are accurately configured and maintained, including: Cost centers, Resource rates and allocations, Vendor and license tracking, and Program and project hierarchies
• Drive standardization of financial processes, templates, and controls across the BSE portfolio

Qualifications Core Competencies

• Financial Leadership: Strong ownership mindset and accountability for largescale financial outcomes
• Analytical Rigor: Ability to analyze complex financial data and identify actionable insights
• Governance & Control: Establishes discipline, structure, and consistency without slowing delivery
• Communication: Clearly communicates financial information to both financial and nonfinancial audiences
• Decision Support: Enables confident, data driven decision-making at executive levels
• Collaboration: Builds trusted partnerships across functions and leadership levels Key Skills
• Program and portfolio financial management
• Budgeting, forecasting, and variance analysis
• Financial governance and controls
• Cost center and financial system configuration
• Vendor and contract financial oversight
• Executive level reporting and dashboards
• Risk identification and mitigation
• Process design and continuous improvement Core Attributes
• High attention to detail with a strategic perspective
• Strong judgment and independence
• Comfortable operating in complex, fast paced environments
• Ability to challenge constructively and escalate when required
• Results oriented with a strong sense of ownership BGV:
• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

About Us WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come. With approximately

4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than

73,000 globally , in 550

offices across 40 countries , we engineer projects that will help societies grow for lifetimes to come. At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones:

Our People, Our Clients, Our Operational Excellence and Our Expertise. www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues. Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all. Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can. Apply today. NOTICE TO THIRD PARTY AGENCIES: WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.