Production Planning Coordinator

To support the Production Manager in daily production planning, inventory monitoring, manpower coordination, maintenance follow-up, production reporting, and interdepartmental coordination to ensure uninterrupted and efficient factory operations.

2. Key Responsibilities

A. Production Planning

• Prepare daily and weekly production plans based on orders, stock requirements, and production capacity.
• Coordinate with the Production Supervisor to communicate production targets.
• Monitor planned versus actual production and report deviations.
• Track pending orders and production backlogs.

B. Inventory Management

• Monitor raw material and packaging material availability.
• Coordinate with Stores and Purchase to prevent material shortages.
• Monitor material consumption against the approved Bill of Materials (BOM).
• Identify stock discrepancies, excess stock, and near-expiry materials.
• Assist with inventory reconciliation and material planning.

C. Production Reporting

• Prepare daily production reports and monthly performance summaries.
• Track output, wastage, rejection, downtime, and production efficiency.
• Maintain production records, batch details, and material consumption reports.
• Update TCS systems, spreadsheets, and management reports.

D. Manpower Coordination

• Collect manpower requirements from the Production Supervisor.
• Coordinate attendance, absenteeism, overtime, and manpower shortages with HR.
• Maintain shift-wise manpower deployment records.

E. Maintenance Coordination

• Maintain records of breakdowns and maintenance requests.
• Coordinate preventive maintenance schedules with Maintenance.
• Follow up on pending maintenance activities and machine availability.
• Report recurring breakdowns to the Production Manager.

F. Departmental Coordination

• Coordinate with Quality Assurance, Stores, Purchase, Maintenance, and Dispatch.
• Follow up on quality clearance and material availability.
• Escalate production risks and pending actions to the Production Manager.
• Maintain accurate documentation and support GMP and food safety compliance.

3. Key Performance Indicators (KPIs)

• Timely preparation of production plans and reports.
• Accuracy of inventory and production records.
• Prevention of production interruptions due to material shortages.
• Accuracy of material consumption and wastage reporting.
• Timely follow-up of maintenance requests.
• Timely escalation of production-related issues.