Procurement Specialist

Role & responsibilities

A. Procurement Operations & Purchase Order Oversight

• Lead and oversee the end-to-end purchase order process, ensuring timely and accurate creation, approval, and issuance of POs in line with company policies.
• Review and approve purchase orders for accuracy of specifications, pricing, quantities, and delivery timelines.
• Ensure procurement data integrity across ERP and procurement systems, maintaining high standards of documentation and audit readiness.
• Establish and enforce procurement best practices, controls, and standard operating procedures.

B. Team Leadership & Management

• Manage, mentor, and develop the procurement team, providing clear direction, workload prioritisation, and performance feedback.
• Allocate tasks across the team to ensure operational efficiency and service-level adherence.
• Act as the escalation point for complex procurement issues and supplier challenges.
• Support recruitment, onboarding, and training of procurement team members in collaboration with HR.

C. Supplier Management & Coordination

• Oversee supplier communications, including order confirmations, delivery coordination, and issue resolution.
• Manage supplier relationships to ensure performance, reliability, and compliance with contractual requirements.
• Monitor supplier performance metrics and lead corrective actions or improvement initiatives where required.
• Ensure timely collection and validation of supplier documentation (invoices, packing lists, compliance certificates, etc.).

D. Inventory Monitoring & Delivery Management

• Oversee inbound delivery tracking and coordination with warehouse, production, and logistics teams.
• Monitor inventory levels to proactively identify risks related to shortages, delays, or excess stock.
• Ensure delivery timelines and expected arrivals are accurately maintained in procurement and tracking systems.
• Support demand planning and operational continuity through proactive procurement planning.

E. Discrepancy Management & Cross-Functional Coordination

• Ensure verification of supplier documentation against purchase orders and contractual terms.
• Lead the identification, investigation, and resolution of discrepancies in pricing, specifications, quantities, or documentation.
• Coordinate with Data, Finance, Technical, and Operations teams to resolve procurement-related issues efficiently.
• Implement preventive measures to reduce recurring mismatches and errors.

F. Reporting, Compliance & Continuous Improvement

• Oversee the preparation and review of procurement reports, KPIs, and management summaries.
• Ensure procurement activities comply with internal controls, audit requirements, and regulatory standards.
• Identify opportunities to improve procurement workflows, systems usage, and supplier engagement models.
• Drive continuous improvement initiatives to enhance efficiency, cost control, and service quality.

Qualification & Required Skills:

Education

• Bachelors degree in supply chain management, Business Administration, or related field.

Experience

• 3–5 years of experience in procurement, purchasing, or supply chain operations.
• Hands-on experience managing purchase orders within an ERP system.
• Exposure to supplier coordination and documentation validation.
• Experience working in a cross-functional operational environment.

Technical Skills

• Strong ERP and procurement system experience (SAP, Oracle, NetSuite, or similar).
• Advanced Excel and reporting skills.
• Strong understanding of procurement controls, compliance, and audit requirements.