Procurement Operations Specialist

Job Description :

Responsible for managing PO creation and procurement operations across IT and Non-IT categories. The role will ensure documentation validation, approval compliance, vendor code creation, IT asset record management, PO tracking and audit-ready procurement records.

Role & Responsibilities:

• Manage the complete Purchase Order lifecycle from requisition validation to PO creation and release in the ERP system.
• Review and validate quotations, comparative statements, approvals, business justifications, contracts and supporting documents before PO processing.
• Ensure adherence to procurement policies, approval matrix, delegation of authority and compliance requirements.
• Coordinate with business teams, Finance, Accounts, Legal and vendors for approvals, invoice matching and PO closure.
• Create, maintain and update vendor master records, including vendor code creation, modification and supporting compliance documentation.
• Support vendor onboarding activities and ensure statutory, banking, tax and KYC documents are verified and maintained.
• Track open POs, delivery schedules, invoices, GRNs and procurement closure activities.
• Obtain quotations and coordinate commercial evaluations for low to medium-value IT and Non-IT purchases.
• Maintain IT asset records for laptops, desktops, peripherals and related equipment, including inventory, allocation, ownership, warranty and lifecycle tracking.
• Coordinate asset issuance, transfers, returns, recoveries and stock reconciliation with HR and IT teams.
• Maintain procurement documentation, vendor agreements, contracts, warranties and complete audit-ready records.
• Prepare procurement, PO, vendor and asset management reports for management review.

Preferred candidate Profile:

• MBA in Commerce, Business Administration, Supply Chain Management or related discipline.
• 5+ years of experience in procurement operations, purchase order management, vendor master management, documentation and asset coordination.
• Hands-on experience with ERP or procurement systems such as SAP, Oracle, Microsoft Dynamics or similar platforms.