Procurement Operations Sourcing

Overview :

The Global Procurement Operations Sourcing Associate provides end-to-end technical and operational support for sourcing events within the Elanco Sourcing Platform (SAP Ariba). This role acts as a functional partner to Global Category Leaders and Business Stakeholders, ensuring high data integrity and operational efficiency. In addition to providing technical support for large-scale projects, this role will lead and execute sourcing events that fall below the Global Category Threshold, providing full-cycle management for business-driven requirements from initiation to award.

Role & responsibilities :

1. Sourcing Event Leadership & Execution :

• Sub-Threshold Leadership: Lead and execute end-to-end sourcing events for requirements falling below the Global Category Threshold, managing the process from requirement gathering to supplier selection.
• Technical Configuration: Execute the setup of RFI, RFP, and eAuction events in SAP Ariba, ensuring all line items, specifications, and bidding rules are correctly configured.
• Event Monitoring: Actively manage live sourcing events, including the Q&A board and supplier communications, to ensure a competitive and transparent process.
• Bid Tabulation: Download and organize supplier responses into standardized comparison templates, providing clean, actionable data sets for business decision-making.
  

2. Supplier Onboarding & Technical Support :

• Vendor Enablement: Lead the registration and Ariba Network enablement for new suppliers, ensuring they are fully onboarded and ready to participate in events within established SLAs.
• Technical Help Desk: Serve as the primary point of contact for suppliers, troubleshooting portal access issues and providing "how-to" guidance for bid submissions.
• Master Data Maintenance: Manage Data Master Requests (DMR) for vendor updates, ensuring bank details, addresses, and tax classifications are accurate in the system.
  

3. Pre-Sourcing Intelligence & Compliance :

• Risk & Market Research: Support the pre-sourcing phase by pulling initial supplier risk reports (Moodys/ITNX) and market intelligence data (Beroe) to inform sourcing strategies.
• Document Governance: Coordinate the execution of Non-Disclosure Agreements (NDAs) and ensure all final awarded contracts and bid documents are correctly uploaded into Malbek.
• Signature Coordination: Manage the DocuSign process for sourcing-related documents, ensuring all internal and external signatures are captured efficiently.

Preferred candidate profile :

• Experience: 24 years of experience in Procurement Operations, Sourcing Support, or a similar administrative/systems role.
• Technical Skills: Proficiency in SAP Ariba - Must (E-Sourcing (Must) & Buying) and SAP ERP is highly preferred. Strong Microsoft Excel skills (v-lookups, pivot tables) are essential.
• RPF – Must and RFI - Optional
• Analytical Ability: Strong ability to organize and "translate" technical system data into clear, actionable formats for business users.
• Organizational Skills: Ability to manage multiple tasks and follow up on pending items without constant supervision.
• Stakeholder Management: Proven ability to work with cross-functional partners, specifically bridging the gap between Legal (risk/compliance) and Procurement (operational speed).
• Education: Bachelor’s degree in Business, Supply Chain, Law, or a related field.
• Mindset: A detail-oriented approach with the ability to manage high-volume, repetitive tasks with high accuracy and a strong sense of ownership.
• Communication: Excellent written and verbal communication in English - Must. Portuguese, Spanish, French or Germany is a plus.