Procurement Operations Associate

Skill required: Procurement Operations - Procurement Management
Designation: Procurement Operations Associate
Qualifications:Any Graduation
Years of Experience:1 to 3 years
What would you do Go beyond processing purchase orders at lower costs to help clients reap savings and value from the billions they spend on the goods and services that run their day-to-day business operations.Procurement Operations involve the process of acquiring goods and services that a business needs to operate. This includes identifying needs, selecting suppliers, negotiating contracts, and managing purchase orders. The goal is to obtain quality products at the best possible prices while ensuring timely delivery. Effective procurement operations help control costs, maintain supply chain efficiency, and support overall business objectives. They are essential for the smooth functioning of any organization.A systematic approach used for buying all the goods and services needed for a particular project or for the company generally to stay sustainable. It consists of: the identification of need; finding and qualifying the suppliers; requesting proposals, negotiating with suppliers, contracting, delivery and analyzing results; and contract close.
What are we looking for Job Responsibilities:

Responsible for executing defined scope of work agreed with the client and making sure the SLA KPI targets are consistently met.

Ensure effective customer and supplier relationships and support the business needs.

Accountable for maintaining quality and service standards for the project and delivery continual improvement.

Understand incoming requests, check quality requirements, follow up with requester where required (by phone, email) to ensure specifications of the Purchase Requisitions.

Verify purchase requisitions for accuracy, completeness, and compliance with company policies and procedures.

Generate purchase orders based on requisitions received from different Operating Unit Buyers

Ensure proper documentation of Purchase Orders

Update requisition / PO creation process.

Improve the efficiency and effectiveness of procurement operations. Purchase Order Creation:

Verify purchase requisitions for accuracy, completeness, and compliance with company policies and procedures.

Generate purchase orders based on requisitions received from different Operating Unit Buyers

Ensure proper documentation of Purchase Orders Vendor Communication:

Liaise with vendors to confirm PO acceptance, delivery schedules, past due cases.

Liaise with Buyers to resolve discrepancies and delivery issues if any.

Maintain strong relationships with vendors to facilitate smooth transactions and resolve any issues promptly.Order Tracking and Management:

Monitor the status of purchase orders to ensure timely delivery of goods and services.

Track shipments and communicate with suppliers to address any delays or issues.

Coordinate with receiving departments to confirm receipt of ordered items and resolve discrepancies as needed.
Roles and Responsibilities: Preferred Qualifications:

Bachelor s degree in business administration, supply chain management, or related field preferred.

Proven experience in purchase order management or procurement role.

Strong diligence and accuracy in data entry and record-keeping.

Effective communication, prioritize workload.

Knowledge of supply chain management principles and practices.

Proficiency with Microsoft Word, Excel, SAP/Oracle ERP. Professional Skills:

Ability to work creatively and analytically in a problem-solving environment.

Ability to work comfortably with all levels of the organization and fast-paced team environment.

Initiative-taker, multi-task, flexible, demonstrating initiative and confidence.

Thorough/detailed approach to work

Proven ability to work independently and as a team member, with success contributing to a collaborative environment.

Excellent communication skills written and verbal including formal presentation skills (needs to be able to build relationships over the phone without meeting suppliers / customers on a regular basis)

Good organizational, multi-tasking, and time management skills

Adaptable communication ability to conform to the varied corporate cultures and organizational structures of our customers.
Qualification Any Graduation