Procurement Operations Analyst

Job Summary

This is a great time to join the newly formed Procurement Center of Excellence. The Procurement Operations Analyst will serve as the operational support within the Procurement & AP Team, based in India and working closely with the global Sourcing Managers and AP team. They will support day-to-day operational activity across a range of areas, including contract execution, contract repository management, Invoice/Expense reporting, renewals management, P2P and Intake platform updates. They will liaise with external suppliers and internal stakeholders and help ensure day-to-day activities. This role will support the Procurement and AP team and take on ad-hoc assignments to further accelerate value delivery across the business, including operational support to Sourcing Managers and AP Supervisors as needed.

Responsibilities

• Support the sourcing and procurement organization in meeting its operational goals and priorities.
• Support execution and enablement of procurement strategies and policies. Train stakeholders on utilization of the P2P platform, intake process and ensure compliance with the best practices
• Shows excellent judgement regarding standard operating procedures to help expedite results and meet timelines
• Ensure consistent application of procurement and AP processes across constituent groups.
• Measure compliance by end users to Procurement policies and contracts.
• Manage and maintain contracts and metadata within the CLM and ensure accuracy
• Partner with accounts payable and internal business units to resolve invoice/PO issues, discrepancies, update billing cost centres.
• Manage end-to-end AP operational support, including invoice processing, resolving vendor payment queries and supporting month-end AP close activities to ensure timely and accurate processing.
• Support the Sourcing Managers and AP team as an operational point of support, providing timely and accurate assistance on ad-hoc topics, requests, and initiatives as needed.
• Apply strong attention to detail to flag issues early and recommend process improvements

Requirements

3-5 years experience in Procurement, Accounts Payable, Operations, Business Administration, Purchasing, or Process Management

• Excellent analytical, verbal and written skills with a high attention to detail
• Excellent internal relationship building skills - your ability to partner with other parts of the organization will be critical to your success
• Strong influencing skills that can be used to build partnerships with internal resources
• A can do attitude to work that needs to get done as part of a high-growth company. Driven individual with analytical approach and high degree of personal organization and a strong passion to succeed in a fast-paced, dynamic environment.
• Comfortable working with globally distributed stakeholders, with flexibility to overlap hours with US-based teams as needed. Preferred time coverage 9am-5pm PST

Preferred

• Bachelors degree in Business, Supply Chain, Finance, or a related field; or MBA/Masters in the same.
• Experience with procurement software (including systems such as Coupa, Omnea & Netsuite), Intake platform management & approval workflows and renewal management
• Prior experience supporting diverse, cross-functional stakeholder groups
• Knowledgeable in working with tools including Word, Excel, ERP systems, and contract management tool.

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