Procurement Officer/ Deputy Manager

Location: Ghansoli, Navi Mumbai

Department: Procurement / Administration

Designation: Deputy Manager

Role Overview

We are looking for a proactive and result-oriented Deputy Manager Non-IT Procurement to manage end-to-end procurement activities across various non-IT categories. The role will be responsible for vendor sourcing, commercial negotiations, stakeholder management, vendor development and cost optimization.

The ideal candidate should have strong negotiation skills, a proactive approach towards identifying new vendors and the ability to manage multiple internal stakeholders effectively.

Key Responsibilities

• Manage end-to-end Non-IT Procurement activities for goods and services.
• Identify, source and develop new vendors based on business requirements, quality, pricing and service capabilities.

• Manage procurement across categories such as:
  
• Facility Management & Housekeeping
• Security Services
• Office Supplies & Stationery
• Furniture & Fixtures
• Printing & Branding
• Pantry & Catering Services
• Courier & Logistics
• Travel & Hospitality
• Events & Conferences
• AMC & Maintenance Services
• Corporate Gifts & Employee Merchandise
• Professional and other support services
• Float RFQs/RFPs, obtain quotations and conduct commercial comparisons.
• Lead vendor negotiations on pricing, payment terms, service levels and commercial contracts.
• Drive cost optimization and procurement savings through effective negotiations and alternate vendor development.
• Build and maintain strong relationships with existing and potential vendors.
• Partner with internal stakeholders to understand requirements, specifications, budgets and timelines.
• Ensure timely procurement and delivery of goods/services as per agreed requirements.
• Evaluate vendor performance on quality, cost, service and delivery timelines.
• Resolve vendor-related issues and ensure timely closure of escalations.
• Proactively identify alternate vendors and market opportunities to improve cost and service efficiency.
• Coordinate with Finance, Legal, Admin, Business and other stakeholders for approvals, contracts and payments.
• Maintain proper procurement documentation, vendor records, quotations and commercial details.
• Ensure compliance with internal procurement policies, approval processes and controls.

Key Skills

• Strong Vendor Sourcing & Development
• Excellent Negotiation & Commercial Skills
• Strong Stakeholder Management
• Vendor Relationship Management
• Cost Optimization & Savings
• RFQ/RFP Management
• Commercial Evaluation & Comparison
• Contract & Service Management
• Strong communication and interpersonal skills
• Proactive approach with strong ownership and follow-through
• Ability to manage multiple requirements and stakeholders

Experience & Qualification

• Experience: 5–8 years in Procurement / Strategic Sourcing / Vendor Management.
• Strong experience in Non-IT Procurement is preferred.
• Experience in corporate, BFSI, financial services or service-sector procurement will be an advantage.
• Graduate in any discipline; MBA/PG qualification in Procurement, Supply Chain or related field will be an added advantage.

Key Success Measures

• Cost savings and commercial optimization
• New vendor development
• Timely procurement and service delivery
• Vendor performance and service quality
• Stakeholder satisfaction
• Compliance with procurement processes