Procurement Manager

Job description:

Role Overview

The Procurement Manager is responsible for planning, sourcing, purchasing, and managing all materials, services, and supplies required for resort operations. This includes food & beverage items, housekeeping supplies, engineering materials, and general stores. The role ensures cost efficiency, quality standards, timely availability, and strong vendor relationships to support smooth resort operations.

Key Responsibilities

Procurement & Vendor Management

• Plan and manage end-to-end procurement for F&B, Housekeeping, Engineering, Spa, and Admin departments.
• Identify, evaluate, negotiate, and onboard vendors ensuring quality, cost efficiency, and reliability.
• Maintain approved vendor lists and conduct regular vendor performance reviews.
• Negotiate pricing, contracts, credit terms, and service agreements.

Inventory & Cost Control

• Monitor inventory levels, consumption patterns, and par stocks to avoid shortages or excess.
• Implement cost-control measures and ensure purchases are within approved budgets.
• Coordinate with stores for stock audits, FIFO compliance, and wastage control.
• Track price fluctuations and recommend alternatives where required.

Coordination & Compliance

• Work closely with F&B, Housekeeping, Engineering, Finance, and Operations teams.
• Ensure procurement processes comply with company policies and audit requirements.
• Maintain proper documentation for purchase orders, GRNs, invoices, and vendor payments.
• Ensure statutory and quality compliance (FSSAI, hygiene standards, safety norms).

Reporting & Planning

• Prepare daily, weekly, and monthly procurement and cost reports.
• Analyze procurement data to support budgeting, forecasting, and cost optimization.
• Support management in strategic sourcing and annual vendor contracts.