Procurement Manager

Email: [email removed] Whatssap: [phone removed]

1. Job Purpose

To lead and manage end-to-end procurement, strategic sourcing, vendor development, subcontractor management and labour mobilisation for Greenleafs EPC and environmental projects across India. Ensure the right material/service, quality, price and delivery time in line with project budgets and schedules.

2. Civil Procurement

• Procure cement, TMT steel, structural steel, RMC, bricks/blocks, sand/aggregates, piping, civil construction materials, waterproofing materials, fabrication materials, consumables and project-specific materials.
• Source reliable suppliers, obtain quotations, prepare comparative statements, negotiate rates and commercial terms.
• Ensure timely site delivery, develop alternate sources and track market prices.

3. Electro-Mechanical Procurement

• Lead procurement for WTP, STP, ETP and environmental EPC projects.
• Mechanical: pumps, blowers, motors, gearboxes, valves, actuators, screens, scrapers, mixers/agitators, dosing systems, filters, sludge-handling equipment, mechanical packages, pipes and fittings.
• Electrical: MCC/PCC, VFD panels, electrical panels, motors, cables, cable trays, transformers, DG sets, UPS, earthing materials and accessories.
• Instrumentation/Automation: PLC, SCADA, flow meters, level/pressure instruments, pH/ORP/DO instruments, control systems and sensors.
• Coordinate with Engineering, Project and Technical teams before finalising suppliers.

4. Procurement Planning

• Prepare project-wise procurement plans based on BOQ, project schedule and material requirements.
• Manage Material Requirement RFQ Technical Evaluation Commercial Negotiation PO Manufacturing Inspection Dispatch Site Receipt.
• Identify critical/long-lead items, track milestones and highlight procurement risks in advance.
• Coordinate with Project Managers and Site Engineers.

5. Vendor Development – PAN India

• Build a PAN India database of Civil, Mechanical, Electrical, Instrumentation, water-treatment equipment, fabrication and consumable suppliers.
• Develop Civil, Mechanical Erection, Electrical, Piping, Fabrication and Commissioning contractors.
• Pre-qualify vendors, assess capabilities, maintain Approved Vendor List (AVL) and develop alternate sources.
• Maintain vendor performance records and negotiate annual/rate contracts where applicable.

6. Labour Contractor Identification & Mobilisation

• Identify reliable labour contractors across PAN India as per project requirements.
• Develop region-wise contractor database for skilled, semi-skilled and unskilled manpower.
• Understand project manpower requirements, negotiate labour rates and finalise labour contracts/work orders.
• Ensure timely mobilisation, maintain backup contractors and monitor contractor performance.
• Coordinate with project/site teams for mobilisation and demobilisation.
• Ensure required documentation and applicable labour compliance.

7. Techno-Commercial Evaluation

• Prepare RFQs and coordinate technical bid evaluation.
• Prepare technical-commercial comparisons, cost analysis and final recommendations.
• Lead negotiations and coordinate PO/work-order preparation.
• Evaluate Price + Specification + Quality + Delivery + Warranty + Payment Terms + Service + Life-cycle Cost.

8. Cost Optimisation

• Drive procurement savings without compromising quality, specifications, timelines or safety.
• Identify alternate vendors/materials, bulk procurement, rate contracts, local suppliers and direct manufacturers.
• Maintain a Procurement Savings Tracker for management review.

9. Purchase Order & Contract Management

• Coordinate Purchase Orders, Work Orders, subcontract agreements, supply contracts, labour contracts and rate contracts.
• Monitor PO release, delivery schedules, payment milestones, advance, retention, warranty, penalty/LD provisions, deviations, variations and claims.

10. Material Expediting

• Track PO Manufacturing Inspection Dispatch Transportation Site Delivery.
• Coordinate with vendors, Project, Site, Stores, Finance and Logistics teams.
• Escalate potential delays before they affect project execution.

11. Vendor Performance Management

• Establish vendor rating based on Quality, Delivery, Cost Competitiveness, Technical Capability, Responsiveness and Commercial Discipline.
• Maintain A/B/C vendor classification and continuously improve the vendor base.

12. Market Intelligence

• Monitor market prices for steel, cement, pipes, pumps, motors, electrical equipment, valves, fabrication, labour and transportation.
• Prepare periodic market-price intelligence reports for management.

13. Cross-Functional Coordination

Work closely with Management, Project, Engineering/Design, Estimation/Proposal, Purchase, Stores, Finance and Site teams to ensure procurement decisions support project profitability and timely execution.

14. Team Management

• Lead and mentor Purchase Executives; allocate responsibilities and set targets.
• Review procurement performance, develop SOPs and train junior procurement personnel.
• Build a high-performance procurement team.

15. ERP / MIS / Reporting

• Use ERP/SAP or equivalent systems and advanced MS Excel.
• Maintain procurement MIS, vendor database, cost comparison sheets, dashboards, PO tracking and material tracking.
• Prepare weekly and monthly procurement reports for management.

16. Compliance & Governance

• Ensure compliance with company procurement policy, approved budgets and delegation of authority.
• Follow vendor approval, quality, statutory, labour, safety and contractual requirements.