Procurement Manager

Job Description: Tech Procurement Manager

Department: Procurement / Operations

Reports to: Head of Operations / Finance Lead

Employment Type: Full-time

Work Arrangement: Fully remote

Hours: 48 hours per week

Role Overview

We are seeking a Tech Procurement Manager to own the sourcing, negotiation, and vendor management of all technology spend across the organisation. This covers software and SaaS subscriptions, cloud infrastructure, hardware, and technical services.

The role sits at the intersection of commercial negotiation and operational control. The successful candidate will be responsible not only for securing favourable terms, but for building the governance around technology spend vendor records, contract renewals, approval trails, and spend visibility in a distributed, remote-first organisation.

Key Responsibilities:

1. Strategic Sourcing & Vendor Selection

Identify, evaluate, and onboard technology vendors across software, SaaS, cloud, hardware, and technical services. Run structured RFQ/RFP processes, conduct comparative bid evaluations, and recommend vendors on the basis of cost, capability, reliability, and risk.

2. Contract Negotiation & Commercial Management

Lead commercial negotiations on pricing, payment terms, service levels, and contract duration. Draft, review, and finalise MSAs, SOWs, licensing agreements, and NDAs in coordination with legal and leadership. Negotiate renewals ahead of expiry rather than at the deadline.

3. Software Licensing & Subscription Control

Maintain a complete register of all active software licences, SaaS subscriptions, and cloud commitments. Track seat utilisation, identify redundant or under-used subscriptions, and consolidate overlapping tools. Manage renewal calendars so no contract auto-renews without a deliberate decision.

4. Vendor Performance & Relationship Management

Monitor vendor delivery against agreed SLAs and contractual commitments. Conduct periodic vendor reviews, document performance issues, and manage escalations. Maintain accurate vendor master records including banking, tax, and compliance documentation.

5. Spend Analysis & Cost Optimisation

Analyse technology spend across categories and business units. Identify consolidation opportunities, pricing anomalies, and cost-reduction levers. Produce periodic spend reports and savings tracking for leadership review.

6. Procurement Governance & Compliance

Implement and maintain procurement policy, approval matrices, and purchase-order controls. Ensure every procurement decision carries a documented approval trail and that vendor engagements comply with internal policy and applicable regulatory requirements.

7. Cross-Border & Multi-Currency Procurement

Manage vendor relationships across multiple jurisdictions. Coordinate multi-currency payments and settlement in line with company payment processes, maintain accurate vendor payment records, and resolve payment and invoicing discrepancies with vendors and internal finance.

8. Cross-Functional Coordination

Work closely with technology, finance, legal, and operations teams to understand requirements, validate technical specifications, align on budget, and ensure procurement decisions are made with the right inputs rather than in isolation.

9. Process Improvement

Identify and implement improvements to procurement workflows, documentation standards, and tracking systems to enhance speed, accuracy, and auditability.

Required Qualifications

• Bachelors degree in Business Administration, Supply Chain, Engineering, Commerce, or a related field
• 58 years of procurement experience, with at least 3 years specifically in technology, IT, or indirect procurement
• Demonstrated ownership of vendor negotiations with measurable cost outcomes
• Hands-on experience with software licensing models, SaaS contracts, and subscription management
• Working knowledge of contract structures MSA, SOW, SLA, renewal and termination clauses
• Experience running structured RFQ/RFP processes end to end
• Proficiency in advanced Excel and comfort working with spend data
• Strong written and spoken English
• Able to work 48 hours per week in a fully remote setup, with reasonable overlap across the time zones of the teams and vendors served

Work Arrangement

• 100% remote
• 48 hours per week
• Availability for scheduled vendor calls, internal syncs, and negotiation windows across relevant time zones
• Activity and time tracking may apply as per company policy
• Reliable high-speed internet and a professional working environment required