Procurement Manager

We are looking for Procurement Manager for Mumbai location who has experience into Transmission line or substation items procurement.

Role & responsibilities

Area of responsibilities :

1. Tender Stage compliance

• To study tender document and send RFQ to vendors.
• To obtain timely compliant techno commercial offers and other credentials from vendor.
• To co-ordinate with tender department/suppliers to resolve clarifications if any.
• To assist HOD to introduce additional new supplier while tendering wherever possible.

2. Sourcing and Contract order finalisation

• Analysing the tender stage offers received from vendors technically as well as commercially.
• Obtaining revised offers and interaction with vendors on all technical issues.
• Obtaining offers for Capex items including T&P.
• Preparation of price and comparison.
• Understand the delivery requirements from project co-ordinators.
• To forward the tech details of short listed Vendors to Design and obtain their confirmation.
• Assist in negotiation and finalization of order.
• Release of purchase order after approval as per SOA.

3. Execution Stage compliance

• Co-ordinating with Design/Co-ordination/Finance/Taxation/SITE/Vendor for relevant issues related to the project requirement such as Technical/Delivery/LC/Tax/BG/Inspection and dispatch clearances.
• To ensure agreed lead time is adhered.
• Co-ordination with supplier to freeze the LC terms and further with our finance team for LC opening.
• Issuing Quantity Clearance, follow up for material readiness and co-ordination for inspection schedule and carry out further activities to complete the supplies on time.
• To obtain error free shipping document from suppliers. Tracking vendors shipping documents on regular basis to ensure timely receipt at SITE and Commercial.
• Closely monitor and updating status of BGs for relevant projects.
• To ensure BOI/ capex items including T&P supplies are made well in time to meet the project requirement.
• To maintain and update the project status for BOI and to ensure AOP targets are achieved.

4. Vendor Management

• To update and maintain vendor records and relevant information on regular basis.
• To carry out performance evaluation of vendors as per vendor evaluation format.
• Relationship Management: Periodic meetings and visits to be carried out.
• To witness FAT at vendors factory as per the project requirement.
• To update and take necessary action in consultation with HOD on issues related to Vendors such as payment, approvals and Deliveries.

5. MIS, System Improvements, Training and development

• To assist in preparation and Publishing of MIS.
• Timely entry of purchase data in SAP.
• To utilise SAP to maximum extent for all purchasing activities.
• Follow Implementation for SOP for TLI procurement.
• Training and development plan for self.

6. Audit compliance of key processes

• To ensure compliance of various procurement processes.

Preferred candidate profile

Competency :

FUNCTIONAL COMPETENCIES:

• Technical, Commercial Business Acumen; Process oriented approach;

• Understand Engineering Drawings and technical parameters related to Tender/ contract document.
• Understanding of Incoterms and general export documentation.
• Experience in MM module of SAP.

BEHAVIORAL COMPETENCIES:

• Highest level of personal integrity, Result orientation, Valuing people.

• Good Analytical, Negotiation and communication skills.

Educational Qualification:

A Bachelors Degree/ Diploma in Civil/ Electrical/Mechanical Engineering with experience in significant related work experience in transmission lines or substation projects management and construction

Procurement process knowledge.