Procurement Manager

Role: Procurement Manager

Job Title: Chief Manager / Assistant Vice President

Work Experience: 10 years +

Education: Graduate / Post Graduate

Department: Administration

Work location: Goregaon (East), Mumbai

OBJECTIVE OF THE ROLE

• To manage end-to-end procurement activities for branch infrastructure, facilities, administration, projects, and operational requirements across the organization. The role will be responsible for validating procurement requirements, processing and issuing Purchase Orders through Oracle, monitoring budget utilization, ensuring procurement compliance, maintaining MIS reports, and supporting cost optimization initiatives for multiple branch locations across India.

Detailed Responsibilities

Procurement Operations

• Review and validate procurement requests received from HO and branch locations.
• Ensure completeness of approvals, commercial terms, vendor details, and supporting documentation prior to PO issuance.
• Create, verify, and release Purchase Orders in Oracle ERP in line with procurement policies and approval matrices.
• Coordinate with vendors and internal stakeholders for timely execution of orders.

Budget Monitoring & Spend Analysis

• Track departmental budgets against actual spend across various cost heads.
• Perform periodic Budget vs Actual analysis and highlight variances to management.
• Support annual budgeting exercises and periodic forecast reviews.
• Identify opportunities for cost optimization and procurement efficiencies.

Vendor Management & Compliance

• Coordinate with empaneled vendors for procurement-related transactions.
• Ensure adherence to procurement policies, SLAs, contractual terms, and approval frameworks.
• Maintain vendor master records and required compliance documentation.
• Support vendor onboarding and performance monitoring processes.

MIS Reporting & Analytics

• Prepare and circulate periodic procurement MIS reports.
• Develop dashboards and trackers for PO issuance, budget utilization, vendor spends, savings, and pending transactions.
• Generate management reports for leadership review and decision-making.
• Maintain procurement databases and records for audit and governance purposes.

Audit & Process Governance

• Support internal, external, and compliance audits related to procurement activities.
• Ensure proper documentation and record maintenance for all procurement transactions.
• Drive process improvements and automation initiatives within procurement operations.