Procurement - Lead Expeditor - Senior Manager / Manager

Role & responsibilities:

We are seeking an experienced Lead for the expediting team with proven expertise in vendor expediting, material follow-up, and coordination with various stake-holders in the entire supply chain and the users/ project management team for EPC projects in the Renewable industry. The ideal candidate will have strong experience in monitoring manufacturing progress and expediting delivery of critical equipment including rotary, static, electrical & C&I, and Balance of System (BOS) packages. The role requires proactive tracking, risk identification, and close coordination with vendors and project stakeholders to ensure timely delivery in line with project schedules and contractual commitments.

Key Responsibilities:

• Monitor and expedite pre-order and post order activities to ensure timely delivery of equipment and materials as per project schedules.
• Follow up with vendors on manufacturing progress for equipment and packages such as:
• Solar Panels, Power and inverter duty transformers, GIS
• Inverters, MMS, SCB, SCADA, Power Transformer, Tracker, Inverters, RMU, AC/DC Cables, Transmission Line and PSS/GSS, UPS & complete Civil, Electrical, Mechanical & C&I
• BOS (Balance of System) packages including utility systems, Trackers and Fasteners.
• Review and track vendor schedules, progress reports, and key milestone plans.
• Have knowledge on and identify potential delays, risks, and bottlenecks; develop and drive mitigation and recovery plans.
• Coordinate closely with procurement, QA/QC, inspection teams, and logistics for seamless execution.
• Ensure timely submission, review, and approval of vendor documents, drawings, and manufacturing data.
• Liaise with vendors regarding raw material availability, production status, and dispatch readiness.
• Coordinate inspection activities, including scheduling of shop inspections and FAT.
• Monitor critical manufacturing stages such as material procurement, fabrication, assembly, testing, and readiness for shipment.
• Prepare and share periodic expediting reports highlighting progress status, critical concerns, action plans and catch-up plans for delays (whenever applicable).
• Support logistics coordination, ensuring readiness for shipment, documentation, and packing compliance.
• Participate in vendor meetings, progress reviews, and performance evaluations.
• Ensure compliance with contractual delivery requirements and project timelines.

Required Qualifications:

• Bachelors degree in Engineering (Mechanical / Electrical / Instrumentation) or related discipline.
• 8-15 years of experience in expediting, procurement follow-up, or supply chain roles in EPC projects.
• Strong experience in handling multi-discipline equipment and package expediting, including BOP packages.

Key Skills:

• Strong understanding of manufacturing processes for mechanical, electrical, instrumentation, and BOP packages
• Expertise in project scheduling, tracking, and progress monitoring
• Knowledge of procurement cycles and vendor documentation processes
• Ability to identify risks and drive mitigation actions
• Strong communication, coordination and liasoning skills
• Proficiency in reporting tools (Excel, ERP systems, project tracking tools)
• Ability to manage multiple vendors and critical timelines

Preferred Experience:

• Experience in Renewable EPC Projects.
• Exposure to large-scale project execution involving multiple package vendors
• Familiarity with global sourcing and international vendor coordination
• Basic understanding of inspection and QA/QC processes