Procurement Finance Analyst

Job Summary
The Procurement Finance Analyst is responsible for supporting the financial and operational aspects of the procurement process by partnering with Purchasing, Accounts Payable, and Finance teams. The role ensures accurate vendor management, spend control, inventory costing, financial compliance, and reporting while providing analytical insights to improve supplier performance and cost effectiveness.

Key Responsibilities

Procurement & Spend Management

• Partner with the Purchasing team to support procurement activities and ensure adherence to company policies.
• Verify that all purchase transactions follow established approval workflows and authorization limits.
• Monitor vendor spending against budgets and approved forecasts.
• Identify spending trends, cost variances, and potential savings opportunities.
• Review vendors spend reports and dashboards in Power BI and provide insights to management.

Vendor Management

• Maintain accurate vendor master data and supporting documentation.
• Assist in onboarding new vendors and updating existing supplier records.
• Monitor vendor performance, payment status, and credit terms.
• Escalate issues related to supplier disputes, payment delays, and credit holds.
• Support the development and administration of vendor rebate and incentive programs.

Accounts Payable & Financial Controls

• Ensure invoices are coded correctly to the appropriate General Ledger (GL) accounts.
• Validate invoice accuracy and compliance with purchasing documentation.
• Coordinate with Accounts Payable to ensure timely and accurate vendor payments.
• Support month-end closing activities related to procurement and vendor transactions.
• Maintain compliance with company financial policies and internal controls.

Costing & Inventory Support

• Assist in monitoring inventory valuation and cost allocation processes.
• Review inventory and procurement-related transactions for accuracy.
• Support analysis of product and service margins and investigate variances.
• Work with Finance and Operations teams to improve cost visibility and reporting accuracy.

Reporting & Analysis

• Prepare recurring vendor spend, purchasing, and cost analysis reports.
• Analyse procurement data to identify trends, anomalies, and improvement opportunities.
• Maintain and enhance Power BI dashboards used for spending and supplier analysis.
• Track vendor rebates, cost savings, and procurement performance metrics.

Audit & Compliance

• Support internal and external audits by preparing documentation and responding to requests.
• Ensure procurement-related records are complete, accurate, and audit-ready.
• Assist in implementing recommendations from audit findings and process reviews.

Work Experience Required

• 4 to 8 years of experience in Finance, Accounts Payable, Procurement, Cost Accounting, or Supply Chain Finance.
• Experience working with ERP systems such as SAP, Oracle, Microsoft Dynamics, or similar platforms.
• Experience using Power BI, Excel, and financial reporting tools.