Procurement Executive

Role & responsibilities

• Coordinate with the GM Procurement for day-to-day procurement activities.
• Receive and process Purchase Indents (PI/Indent) from concerned departments.
• Float enquiries/RFQs to vendors and collect quotations.
• Prepare Comparative Statements (CS) for rates, specifications, taxes, freight, payment terms and delivery schedules.
• Coordinate with vendors for price negotiation, delivery timelines and commercial terms.
• Prepare/process Purchase Orders (PO) as per approved requirements.
• Maintain and track Open PO / Pending PO status.
• Follow up with vendors for timely dispatch and delivery of materials.
• Coordinate with Stores, Accounts, Production, Maintenance, Gate and other concerned departments.
• Verify and maintain procurement-related documents such as:
• Purchase Order, Delivery Challan, Bility / LR, E-Way Bill, Gate Pass / Gate Entry, Weight Receipt / Weighment Slip, Invoice / Bill, GRN
• Coordinate for material receipt and GRN against Purchase Orders.
• Check received quantity against PO, Challan, Weight Receipt and GRN.
• Coordinate and resolve discrepancies related to quantity, rate, material, shortage, excess or damaged material.
• Verify vendor bills/invoices with PO, GRN and supporting documents before forwarding them to Accounts.
• Coordinate with Accounts for bill processing and payment status.
• Maintain vendor-wise and PO-wise pending reports.
• Prepare daily/weekly/monthly procurement MIS and status reports for GM Procurement.
• Maintain proper records of purchase orders, quotations, vendor documents and procurement correspondence.
• Support the GM – Procurement in vendor communication, data preparation, follow-ups and other procurement-related activities.

Preferred candidate profile

• 2–5 years of experience in Purchase/Procurement.
• Candidates from Iron & Steel, Manufacturing, Engineering or similar industries will be preferred.
• Should have hands-on experience in vendor coordination and purchase documentation.
• Should be comfortable working with Excel, ERP/Purchase Software and procurement reports.
• Should be organized, responsible and capable of following up with multiple vendors and departments.