Procurement Executive(Fruits & Vegetables)

Role & responsibilities

• Purchase fresh fruits and vegetables, food ingredients, consumables, and other required items as per production and inventory requirements.
• Coordinate with Production, Planning, Quality, Stores, Finance, and Sales teams to understand material requirements and delivery schedules.
• Identify, evaluate, and develop reliable suppliers and maintain an approved vendor database.
• Obtain and compare quotations from multiple suppliers and negotiate price, payment terms, quality, MOQ, lead time, and delivery schedules.
• Prepare and release purchase orders (POs) and ensure timely delivery of materials.
• Follow up with suppliers regarding order status, dispatches, delivery delays, shortages, and quality issues.
• Ensure purchased materials meet the company's quality, food-safety, regulatory, and specification requirements.
• Coordinate with the Quality team for supplier approvals, material specifications, certificates, and quality documentation.
• Monitor inventory levels and coordinate procurement to avoid stock-outs, excess inventory, and production interruptions.
• Maintain proper procurement records, including quotations, purchase orders, supplier documents, invoices, and delivery records.
• Track supplier performance based on quality, cost, delivery, responsiveness, and service.
• Support cost-reduction initiatives through supplier development, alternate sourcing, price negotiations, and purchase planning.
• Resolve discrepancies related to quantity, quality, pricing, delivery, and invoices in coordination with relevant departments.
• Ensure procurement activities comply with company policies and applicable food-safety and regulatory requirements.
• Prepare procurement reports, cost comparisons, pending PO reports, and supplier performance reports for management.
• Maintain confidentiality of commercial information and supplier pricing.

Required Qualifications

• Bachelor's degree
• 2-4 years of experience in procurement/purchasing, preferably in a food manufacturing, FMCG, or related manufacturing environment.
• Good understanding of procurement processes, vendor management, and purchase order systems.

Key Skills

• Vendor development and management
• Price and commercial negotiation
• Purchase planning and follow-up
• Inventory and supply coordination
• Cost control and analysis
• Strong communication and interpersonal skills
• Analytical and problem-solving ability
• Attention to detail
• Time management and multitasking
• Good knowledge of Excel and ERP systems

Preferred candidate profile