Procurement Coordinator

Job Summary


Key Responsibilities

• Manage procurement processes from requisition to contract award and closure.
• Prepare and issue RFQs, RFPs, and bid documents.
• Conduct market assessments and vendor sourcing.
• Coordinate bid opening, evaluation, and recommendation processes.
• Ensure procurement activities comply with organizational policies and procedures.

• Identify, evaluate, and onboard vendors.
• Maintain and update the supplier database.
• Monitor vendor performance and service delivery.

• Prepare comparative statements and evaluation reports.
• Support Technical and Financial Evaluation Committees.
• Prepare award recommendations, justification notes, and approval documents.
• Maintain complete procurement records and audit-ready files.

• Draft and process Purchase Orders, Agreements, and Service Contracts.
• Coordinate contract review and vetting with concerned departments.
• Track contract validity, renewals, and deliverables.

• Ensure procurement documentation is complete and compliant.
• Support internal and external audits.
• Maintain procurement trackers, filing systems, and supporting documents.
• Ensure adherence to donor and organizational compliance requirements.

• Support Standing Procurement Committee (SPC) activities.
• Prepare agendas, evaluation documents, comparative statements, and Minutes of Meetings.
• Track decisions and follow-up actions.

• Liaise with Programme, Finance, HR, IT, Admin, and State Offices.
• Provide procurement guidance and support to internal stakeholders.
• Follow up on approvals, evaluations, and pending actions.

• Maintain procurement dashboards and trackers.
• Prepare weekly and monthly procurement status reports.
• Highlight procurement risks, delays, and mitigation measures.

• MBA / PGDM in Supply Chain Management, Operations, Procurement, Business Administration, or related field.

• Graduate degree with relevant procurement experience.

• Minimum 5-8 years of experience in Procurement and Supply Chain Management.
• Experience in NGO/INGO/development sector procurement preferred.
• Experience in handling service contracts, IT procurements, vendor empanelment, and competitive bidding processes.
• Experience in procurement documentation, compliance, and audit support.

• Procurement Planning and Execution
• RFQ/RFP Management
• Comparative Analysis
• Contract Administration
• Procurement Compliance
• Audit Documentation
• Stakeholder Management
• Report Writing
• Time Management

• MS Excel (Advanced)
• MS Word
• PowerPoint
• Outlook
• ERP/SAP/Reckochain procurement systems (preferred)

• High level of integrity and accountability.
• Attention to detail and accuracy.
• Ability to manage multiple assignments simultaneously.
• Strong communication and coordination skills.
• Ability to work under pressure and meet deadlines.
• Team-oriented and proactive approach.

• Timely closure of procurement cases.
• Reduction in procurement backlog.
• Improved procurement turnaround time.
• Complete audit-ready documentation.
• Enhanced vendor management and stakeholder support.
• Improved compliance with procurement policies and donor requirements.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.