Procurement Coordinator (Coil Manufacturing)

Role & responsibilities

• Purchase Order (PO) Execution & Administration:
• Prepare, generate, and issue Purchase Orders (POs) within the ERP system in a timely and accurate manner upon PR approval, ensuring strict alignment with factory production schedules.
• Verify all PO parameters including part numbers, technical specifications, payment terms, Incoterms, delivery schedules, and price agreementsprior to supplier dispatch.
• Send formal POs to approved domestic and international suppliers immediately following commercial sign-off to minimize procurement lead times and avoid manufacturing delays
• Technical Sourcing & Material Procurement: Source raw materials specific to coil, Heat pipe , UV lamps and Duct Heater  manufacturing
• Review Engineering Drawings, Bill of Materials (BOM), and technical specifications provided by the design team to identify exact material requirements.Vendor Management & Global Sourcing:Evaluate, audit, and negotiate with global mills, local suppliers, and international manufacturers (India, China, Asia-Pacific, Europe, USA ,GCC).
• Commercial & Cost Optimization:Prepare RFQs (Request for Quotations), perform technical and commercial bid evaluations, and negotiate purchase contracts/POs.Implement value engineering strategies to achieve cost reduction target without compromising AHRI / ISO quality standards.  
• Track global commodity market trends (LME copper/aluminum pricing) to optimize buying windows.Logistics & Compliance (India to GCC / Global Imports):Coordinate with logistics providers, freight forwarders, and customs brokers for sea/air freight imports into Dubai (Al Quoz / DIC).
• Ensure full compliance with UAE import regulations, Certificate of Origin requirements, customs duties, and GCC trade documentation.Cross-Functional Coordination:Work closely with Production, Quality Assurance (QA/QC), and Inventory teams to prevent raw material stock-outs and manage safety stock levels.
• Expedite critical orders and handle Non-Conformance Reports (NCR) with suppliers for defective materials.

Preferred candidate profile

• Any degree - preferably Mechanical Engineering
• Relevant experience as a Procurement Assistant or Coordinator for Manufacturing company
• Strong understanding of PO process in a Manufacturing set up and ability to source materials for Coils, heat Pipes, UV Lamps, Duct Heaters.