Procurement Coordinator - Ahmedabad, India

Job Summary

We are looking to hire a Procurement Coordinator in our team based in Ahmedabad.

The person would provide administrative support and perform operational tasks for all procurement requirements in a given group of product or service categories, adhering to category strategy, in line with its financial and operational requirements. Execute sourcing activities in a timely and effective manner ensuring compliance, maintain high professional standards and adherence to Qatar Airways culture and values.

Responsibilities

• Aid in the efficient implementation of the sourcing process to meet deadlines, demonstrating professionalism with clear and timely communication, and ensuring high-quality output
• Assist in assessing the completeness and accuracy of specifications provided by user departments. Support user relationships by reviewing sourcing requests and ensuring requirements are clearly defined and appropriately approved in line with policies and DOA/DRM
• Maintain templates for RFP/RFQ/RFI and other tender documentations up to date and subsequently assist in coordinating sourcing events from inception to completion
• Support tender administration by creating system documents, managing approvals, conducting document checks, performing sanity checks, and calculations to facilitate the decision-making process for approving managers.
• Compile and enter tender responses into relevant systems according to QR processes and policies
• Regularly update managers on the progress of procurement tenders.
• Proactively address operational issues such as delays and lack of supplier responses
• Manage procurement activities such as creating purchase orders and item codes to support operational needs
• Provide necessary data to assist in defining category strategy and monitoring KPIs
• Efficiently archive, organize, and control departmental records and personal work results to comply with audit requirements ensuring they are up-to-date and accessible
• Ensure compliance with procurement processes, DOA/DRM, and other relevant company policies when performing duties such as PO creation and tender handling
• Deliver high service levels to the QR group, maintaining timelines, fostering cooperation, and ensuring the quality of operational duties
• Perform administration duties, at request of senior team members to ensure the efficient and effective continuation of QR operational activities
• Perform additional departmental duties as directed by the procurement manager, category leads, and strategic leaders

Qualifications

• Bachelor s Degree or Equivalent with Minimum 2 years of job-related experience
• Procurement specific experience
• Experience in working in a rapidly changing environment
• Strong communication skills
• Numeracy and the ability to present data clearly and accurately
• Planning, problem solving and decision-making abilities
• Attention to detail
• Ability to manage and influence stakeholders remotely
• Proficient in Microsoft Excel and other MS Office tools
• Able to prioritize workload in order to meet user department deadlines
• Experience of working on Oracle ERP

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.