Procurement Associate / Procurement Coordinator

We are hiring a detail-oriented Procurement Coordinator to streamline supplier interactions and manage procurement processes. This role involves coordinating supplier onboarding, pre-qualification, document management, facilitating RFQ & contract activities, and maintaining data. The successful candidate will be a key liaison between suppliers, category managers, and internal stakeholders, ensuring efficient communication and compliance with procurement procedures.

Key Responsibilities:

Supplier Onboarding and Qualification:

• Acknowledge supplier submissions.
• Screen supplier profiles for approval or rejection.
• Send pre-qualification invites post-approval.
• Request and review relevant qualification documents.

Documentation and Approval:

• Compile and review document sets for approval.
• Set up approved suppliers in SAP.
• Provide vendor recommendations as needed.

RFQ and Contract Management:

• Follow up on RFP acknowledgments and submissions
• Issue requirements to suppliers.
• Coordinate kick-off meetings and ensure timely responses.
• Follow up on contract signatures and release of agreements.

Invoicing and Material Management:

• Instruct suppliers for Pro Forma Invoices.
• Create down payment requests in SAP.
• Assist in Material/Service Master creation and reviews.

General Procurement Coordination:

• Ensure completion of technical evaluations.
• Notify end users and share contract copies.
• Facilitate emergency supplier & material setups in SAP.

Skills Required:

1. Procurement Coordination: Possesses basic knowledge of procurement function.
2. Supplier Relationship Management: Ability to manage relationships with suppliers and internal stakeholders.
3. Communication Skills: Excellent communication and follow-up skills.
4. Detail-Oriented: Strong attention to detail in documentation and processes.
5. Time Management: Ability to manage multiple tasks with varying deadlines effectively & efficiently.
6. Problem-Solving: Effective problem-solving skills in the procurement workflow.
7. Collaboration: Ability to collaborate with cross-functional teams.
8. Adaptability: Capacity to adapt to evolving procurement requirements
9. Technology-friendly: Able and eager to learn and adopt new technology and methodology to deliver results
10. ERP Knowledge: Having knowledge of SAP, JAGGAER will be an added advantage
11. Language Skills: English is primary.
12. Educational Qualification: Any graduate, preferably MBA (Operations)
13. Working Schedule Flexibility:

• On a normal day working hours can be 11 AM to 8 PM IST.
• Total 5.5 working days in a week. Saturday will be full off, whereas either Friday or Sunday will be half day WFH.
• Public holidays can be different compared to what they are for India.

If you excel in a fast-paced environment, possess exceptional organizational skills, and can navigate complex procurement workflows, we encourage you to apply for this integral role in our procurement operations team.