Procurement And Sourcing Manager

BERING Watches India | Procurement & Sourcing Manager
Procurement & Sourcing Manager
Location: Thane, Maharashtra | Experience: 4-6 Years |

Salary: Rs.4.00 - Rs. 4.80 LPA | Full-time

Reporting To: Management

About the Role
We are looking for an experienced and highly hands-on Procurement & Sourcing Manager to take complete ownership of the company's domestic and international purchasing activities.
The individual will be responsible for sourcing and procuring a wide range of products, including watches, watch boxes, display kits, brand furniture, watch C-clips, paper bags, warranty cards, packaging materials and other brand-related requirements.
In addition, the role will cover all general and administrative procurement, including computer hardware, stationery, office supplies and other day-to-day requirements.
This is an individual contributor role and requires someone who can independently manage the complete procurement cycle - from vendor identification and negotiation through purchase, production follow-up, payment coordination, import documentation, shipping, logistics and final delivery.

1. End-to-End Procurement

• Take complete ownership of all domestic and international purchasing requirements.
• Understand requirements, identify suitable suppliers, obtain quotations, compare options and negotiate commercial terms.
• Ensure purchases are made at the right price, quality and time.
• Raise and manage purchase orders and maintain accurate procurement records.
• Track every order until successful delivery.

2. International Sourcing - China

• Manage sourcing and procurement from suppliers/manufacturers in China, working remotely with overseas agents and sourcing partners.
• Identify new manufacturers and suppliers for existing as well as new requirements.
• Evaluate suppliers based on pricing, quality, capacity, reliability and lead time.
• Develop long-term relationships with reliable Chinese suppliers.
• Coordinate samples, specifications, approvals, production and dispatch remotely.

3. Vendor Development & Relationship Management

• Continuously identify and develop new domestic and international vendors.
• Build a strong and competitive supplier network across different product categories.
• Maintain professional and long-term relationships with existing vendors.
• Regularly evaluate suppliers on pricing, quality, delivery and service.
• Resolve vendor-related issues and ensure timely corrective action.

4. Negotiation & Cost Optimization

• Independently negotiate prices and commercial terms with suppliers.
• Benchmark quotations and supplier pricing to ensure competitiveness.
• Negotiate MOQs, payment terms, lead times, packaging, tooling, freight and other commercial terms wherever applicable.
• Identify opportunities to reduce procurement costs without compromising quality or delivery.
• Maintain a strong commercial focus across every purchase.

5. Order & Production Follow-Up

• Ensure purchase orders are placed accurately with clear specifications and agreed commercial terms.
• Closely monitor production and order status.
• Follow up with vendors proactively to ensure agreed delivery timelines are met.
• Coordinate samples and approvals wherever required.
• Identify potential delays or issues early and take corrective action.

6. Import, Shipping & Logistics

• Take complete responsibility for the procurement process for international shipments until goods are received.
• Coordinate with suppliers, overseas agents, freight forwarders, clearing agents and logistics partners.
• Coordinate payment requirements with the finance/accounts team and suppliers.
• Ensure import documentation is received correctly and on time.
• Coordinate shipping schedules, freight arrangements and shipment tracking.
• Follow up on customs clearance and ensure timely delivery to the company.

7. Coordination With Internal Teams

• Work closely with the merchandising team, which will provide purchase requirements.
• Ensure requirements are converted into purchase orders and deliveries within the required timelines.
• Maintain a clear tracker of open orders, pending requirements and expected deliveries.
• Proactively communicate any supply, quality, cost or delivery risks to management.

8. General & Administrative Procurement
The candidate will also be responsible for all other procurement requirements of the organization, regardless of size or value.

• Computers, laptops and computer hardware
• Printers and peripherals
• Stationery and office supplies
• Packaging and courier materials
• Office consumables
• Small equipment and hardware
• General administrative purchases
• Any ad-hoc procurement requirements from different departments

The individual must be comfortable handling both a large international purchase as well as a small day-to-day requirement with the same level of ownership and efficiency.

Candidate Profile

• 4-6 years of strong experience in procurement/purchasing.
• Proven experience managing end-to-end procurement activities.
• Strong vendor sourcing and development experience.
• Experience dealing with international suppliers; China sourcing experience will be highly preferred.
• Strong negotiation and commercial skills.
• Ability to independently negotiate pricing and commercial terms.
• Experience coordinating international shipping, logistics and import documentation.
• Strong supplier relationship-management skills.
• Excellent follow-up and execution abilities.
• Ability to manage multiple categories and requirements simultaneously.
• Strong attention to detail and organizational skills.
• Comfortable working independently as an individual contributor.
• Advanced Excel proficiency with the ability to compare quotations, analyse costs, track orders and prepare procurement MIS.
• Strong communication and interpersonal skills.

Proactive, commercially minded and solution-oriented.

What We Are Looking For
We are looking for someone who takes ownership rather than simply processes purchase orders.

The right candidate should be capable of: Finding the right vendor-> negotiating the best price -> finalizing terms -> placing the order-> coordinating production arranging payments -> managing shipping/import documentation -> tracking the shipment -> ensuring timely delivery.
They should also be comfortable managing the smallest office purchase when required.
The ideal person will be commercially sharp, highly organized, persistent with follow-ups and capable of building strong long-term supplier relationships.

Confidential Job Description