Procurement Analyst

Job Description:

Procurement Analyst International B2B Procurement & Sourcing

About the Role:

We are looking for a proactive, commercially minded, and result-oriented Procurement Analyst to manage purchasing and sourcing activities with international B2B suppliers.

The role will focus on identifying suitable suppliers, developing supplier relationships, sourcing products, evaluating purchase opportunities, negotiating pricing and commercial terms, processing purchase requirements, and ensuring cost-effective and reliable procurement to support the company's business growth.

The ideal candidate should have strong commercial awareness, good negotiation skills, an eye for numbers, and the ability to identify the right supplier, the right product, and the right buying opportunity.

This role involves working with international suppliers and requires strong follow-up, research, supplier evaluation, and decision-making skills.

This role is NOT related to IT, software development, programming, technical positions, or data-analysis roles.

Roles & Responsibilities

1. Supplier Identification & Sourcing

Identify and research suitable international B2B suppliers, wholesalers, distributors, manufacturers, and trading companies based on business requirements.

Source products and suppliers across relevant international markets.

Identify new suppliers and potential sourcing opportunities.

Research supplier capabilities, product availability, commercial terms, market reputation, and reliability.

Develop and maintain a strong knowledge base of suitable suppliers for different brands and product categories.

Continuously explore new sourcing opportunities that can improve product availability, pricing, margins, and business growth.

2. Supplier Relationship Management

Build and maintain strong, professional relationships with existing and new international suppliers.

Coordinate regularly with suppliers regarding product availability, pricing, offers, purchase requirements, and order execution.

Maintain effective communication with suppliers through email, phone, WhatsApp, and other business communication channels.

Develop long-term supplier relationships that provide access to competitive products and commercial opportunities.

Maintain updated information on supplier capabilities, products, pricing, and commercial terms.

3. Purchasing & Order Management

Coordinate purchasing requirements with international suppliers.

Request and evaluate supplier quotations and offers.

Negotiate pricing, payment terms, quantities, delivery timelines, and other commercial conditions.

Process purchase orders accurately and ensure all agreed terms are properly documented.

Follow up with suppliers regarding order confirmation, availability, packing, dispatch, and delivery.

Monitor purchase orders from confirmation through completion.

Ensure purchases are completed within agreed cost and timeline parameters.

4. Commercial Evaluation & Negotiation

Evaluate supplier offers based on price, availability, quantity, payment terms, delivery, market demand, and potential margin.

Compare multiple supplier opportunities and identify the most commercially attractive option.

Negotiate aggressively but professionally to achieve competitive purchasing terms.

Identify opportunities for better pricing, volume discounts, special deals, clearance opportunities, and other commercial advantages.

Demonstrate strong business judgment when deciding whether a purchasing opportunity is commercially viable.

Balance price competitiveness with supplier reliability, product quality, availability, and delivery capability.

5. Market Research & Supplier Mapping

Conduct regular market research to identify new suppliers, brands, products, and purchasing opportunities.

Map suppliers by brand, product category, market, pricing level, availability, and commercial suitability.

Monitor market pricing and supplier offers to identify opportunities for improved margins.

Maintain a strong understanding of where and how specific brands/products can be sourced competitively.

Identify changes in supplier availability, market conditions, and purchasing opportunities that may affect the business.

6. Internal Coordination

Coordinate with the sales team regarding customer requirements, product availability, pricing, and sourcing opportunities.

Work closely with sales, finance, logistics, warehouse, and management teams to ensure smooth procurement.

Provide relevant supplier and purchasing information to the sales team to support quotations and customer opportunities.

Coordinate with logistics partners regarding supplier collections, shipments, documentation, and delivery requirements where necessary.

Escalate purchasing issues, supplier delays, pricing concerns, or other commercial risks to management.

7. Purchase Records & Reporting

Maintain accurate records of suppliers, quotations, purchase orders, pricing, terms, and supplier communications.

Update supplier and purchasing information in relevant CRM/ERP systems or internal trackers.

Prepare purchasing reports and updates as required.

Track pending purchase orders and supplier commitments.

Maintain proper documentation of negotiated prices and commercial terms.

Preferred Profile

Experience

3–5 years of experience in:

International B2B Purchasing

Procurement

Sourcing

International Trading

Vendor Management

Commercial Operations

Experience handling international vendors/suppliers is strongly preferred.

Experience in international trading, wholesale, distribution, or consumer products will be an advantage.

Experience in beauty, cosmetics, perfumes, luxury, fashion, FMCG, retail, or related consumer-product industries will be preferred.

Candidates with experience sourcing products internationally and negotiating with suppliers will be strongly considered.

Key Competencies

Strong experience in supplier coordination and purchasing

Strong commercial and business sense

Excellent negotiation and supplier-management skills

Strong analytical and numerical skills

Ability to evaluate supplier offers and purchasing opportunities

Ability to compare pricing, terms, availability, and margins

Strong supplier research and sourcing capabilities

Ability to identify suitable suppliers for specific products and brands

Strong understanding of international B2B purchasing

Good knowledge of commercial terms and purchasing processes

Strong follow-up and coordination skills

Good written and verbal communication

Proficiency in Microsoft Excel and other business tools

Familiarity with ERP/procurement systems will be an advantage

Other Attributes

Result-oriented and self-driven

Strong commercial awareness

Excellent attention to detail

Strong research and market-mapping ability

Confident in negotiating with suppliers

Good judgment and decision-making ability

Able to work independently and take ownership of purchasing activities

Comfortable working with international suppliers and different time zones

Proactive in identifying new opportunities

Persistent and strong in follow-up

Ability to work under pressure and meet purchasing deadlines

Honest, responsible, and reliable in handling commercial information

Willingness to learn and develop strong market knowledge

Key Performance Areas (KPIs)

Performance will be evaluated based on:

Quality and number of suitable suppliers identified

Competitiveness of purchase prices achieved

Gross margin / commercial advantage generated through purchasing

Successful negotiation of better pricing and commercial terms

Supplier reliability and order execution

Timely completion of purchase requirements

Availability of required products

Development of new supplier relationships

Identification of new sourcing and purchasing opportunities

Accuracy of purchase orders and supplier documentation

Effective supplier follow-up and issue resolution

Contribution to overall purchasing efficiency and business growth

The quality of purchasing decisions and commercial value created will be more important than simply processing a high number of purchase orders.

Education

Graduate degree in Commerce, Business Administration, Management, Supply Chain, or a related field preferred.

Postgraduate qualification will be an advantage.

Relevant international purchasing/sourcing experience may be considered in place of higher qualifications.