Procurement Administrator

Asia GMP Compliance is a UK-based pharmaceutical consultancy and manufacturing group supporting global healthcare clients. Our operations include pharmaceutical product development, manufacturing, and technical consultancy services.

To support our growing business, we are expanding our procurement support team in India to work closely with the UK procurement, finance, operations, and management teams.

The role will focus on supporting purchasing activities, supplier coordination, procurement data, purchase order management, and business information to support decision-making across consultancy projects and pharmaceutical manufacturing operations.

We are looking for a Procurement Administrator to join our remote India team and support the UK procurement function. The successful candidate will work closely with the UK Procurement Manager and cross-functional teams, helping ensure timely purchasing, accurate procurement records, supplier coordination, and continuity of supply.

Job Summary

The Procurement Administrator will be responsible for coordinating purchasing activities across the business, ensuring materials and services are procured efficiently, cost-effectively, and in line with company requirements. The role requires excellent organisational skills, supplier management capability, and the ability to work collaboratively across departments while maintaining compliance with GMP standards and internal procedures.

Key Responsibilities

Raise and manage purchase orders for raw materials, packaging components, consumables, and services.

Ensure all purchase orders are reviewed and authorised by the Procurement Manager in accordance with company approval procedures before being issued to suppliers.

Monitor supplier order confirmations and delivery schedules to ensure continuity of supply and update in SAP.

Maintain and update the procurement database, supplier pricing files, and purchasing records, ensuring all information is accurate, current, and readily accessible.

Liaise with suppliers regarding pricing, lead times, delivery performance, and order queries for all open orders.

Monitor supplier performance and promptly escalate any delivery delays, supply chain disruptions, or risks to the Procurement Manager, ensuring appropriate mitigation actions are implemented to minimise the impact on production and business operations.

Maintain project-specific RFQ Excel trackers, collate 35 supplier quotations for NPI projects, and share the comparison with the Procurement Manager.

Assist with supplier onboarding, documentation, and ongoing supplier relationship management

Ensure compliance with company purchasing procedures, GMP requirements, and relevant regulatory standards

Desirable

Degree in Business, Supply Chain, Procurement, Logistics, or a related discipline.

Previous experience in Procurement, Purchasing, Supply Chain, or Materials Planning.

Experience within pharmaceutical, healthcare, manufacturing, FMCG, or other regulated industries.

Experience using SAP ERP/MRP systems.

Proficient in Microsoft Office, particularly Excel and PowerPoint.

Strong communication, organisational, and supplier management skills.

Knowledge of GMP and regulated manufacturing environments.

Commercial awareness and the ability to work effectively with cross-functional teams.

Why Asia GMP Compliance

Opportunity to join a growing and dynamic organisation

Play a key role in ensuring continuity of supply for life-changing healthcare products

Collaborative and supportive working environment

Opportunities for professional development and career progression

Competitive salary and benefits package