Procure To Pay Operations New Associate

Skill required: Procure to Pay - Accounts Payable Processing

Designation: Procure to Pay Operations New Associate

Qualifications:Any Graduation

Years of Experience:0 to 1 years

What would you do? The Invoice Processing Team ensures accurate and timely processing of invoices, verifying them against purchase orders and receipts in compliance with company policies and tax regulations. The team maintains efficient financial operations, resolves discrepancies, and contributes to process improvements, supporting smooth accounts payable functions and strong vendor relationships.
Procure to Pay is the process of managing the entire purchasing cycle from ordering goods and services to making the final payment. It includes steps like requisitioning, purchasing, receiving, invoicing, and payment processing. The goal is to ensure efficient and accurate procurement and payment activities. This process helps in maintaining good supplier relationships and controlling costs. Effective Procure to Pay systems streamline operations and improve financial management. keyword includes:- ("Invoice Processing", "PO & Non PO","Vendor Payament","Master Data Managemet", "Vendor Management", "Accounts Payable")
Design, implement, manage and support accounts payable activities for an organization by applying the relevant processes, policies and applications.

What are we looking for?

? Bachelor??s degree in accounting, Finance, Business Administration, or a related field (preferred).
? Knowledge in invoice processing, accounts payable, or finance-related roles.
? Strong attention to detail and ability to maintain a high degree of accuracy.
? Basic knowledge of accounting principles and financial documentation.
? Proficiency in Microsoft Excel and accounting software (SAP, Oracle,)

? Good communication skills, both written and verbal.
? Ability to work independently and as part of a team.
? Possesses exceptional business acumen to effectively guide the reporting team

Working Conditions

Moderate to no travel depending on project involvement.

Work hours at night.

Overtime and On-Call may be required.

Client holidays are observed instead of work location / regions

Roles and Responsibilities:

? Invoice Processing & Validation
? Process vendor invoices and credit notes within agreed timelines, including urgent invoices requiring priority handling.
? Validate invoice details for accuracy and completeness; identify non-compliant invoices and route them to the appropriate stakeholders for correction.
? Process both PO-based invoices using 2-way/3-way matching and non-PO invoices following required approval workflows.
? Ensure invoice data is correctly captured in the ERP/workflow system.
? Apply basic accounting knowledge to assess impacts on supplier ledgers, including invoices, credit memos, and discounts.
? Ensure adherence to country-specific tax and VAT requirements by reviewing invoice information carefully.
? Conduct quality checks for invoices and credit notes to ensure accuracy and compliance with internal rules.
? Maintain updated documentation and support periodic audits with required records.
? Ensure full compliance with company policies, procedures, and internal controls, while contributing to maintaining strong process governance.
? Issue Resolution /Handling exceptions
? Raise queries with internal business partners or suppliers when parking invoices, ensuring the correct reason codes are used.
? Perform multiple follow-ups via email or phone to resolve held, parked, or stuck invoices in accordance with business guidelines.
? Manage exceptions, GR/IR balances, vendor debit balances, direct debits, and invoices on hold, ensuring timely resolution.

Qualification Any Graduation