Process Coordinator

Job Purpose:

To coordinate and monitor all operational processes across departments to ensure timely communication, proper documentation, and maintain MIS on Costing.

Key Responsibilities:

1. Process Coordination

• Coordinate between Production, Purchase, Stores, Quality, Maintenance, and Dispatch departments.
• Ensure smooth workflow and on time.
• Monitor daily production activities and update management regularly.
• Follow up on pending activities and resolve coordination gaps.

2. Production Monitoring

• Ensure all production entries and reports are updated on time.

3. Documentation & Reporting

• Maintain process records, MIS reports, production reports, and coordination sheets.
• Prepare daily, weekly, and monthly operational reports.
• Maintain proper documentation for audits and management review.

4. Communication & Follow-up

• Conduct regular follow-ups with departments for pending issues.
• Escalate critical operational issues to management.
• Coordinate meetings and prepare MOM (Minutes of Meeting).

5. Inventory & Material Coordination

• Coordinate with Stores and Purchase for material availability.
• Monitor RM shortages and communicate requirements timely.

Required Skills:

• Strong coordination and communication skills
• Good knowledge of production processes
• MS Excel, ERP/SAP and reporting knowledge
• Problem-solving and follow-up capability
• Time management and multitasking ability

Qualification:

• Graduate / Diploma in Engineering or Operations Management

Experience:

• 6-8 years of experience in Production Coordination / Process Coordination / Operations

Preferred Industry:

• Plywood / Manufacturing / Wood Panel / Industrial Production

Key Performance Indicators (KPIs):

• Production plan adherence
• Timely report submission
• Reduction in process delays
• Inter-department coordination efficiency
• Material availability for production