Process Coordinator -Data Management and MIS Executive

We are looking for a smart, organized, proactive, and system-oriented individual for the role of MIS Executive / Process Coordinator / Data Management Executive familiar with Rahul Jain/BCI Consulting system in our real estate organization.

Role & responsibilities

The role primarily involves managing company data, documentation systems, MIS reporting, workflow monitoring, Google Drive management, and coordination between departments through MIDAP software.

A. MIS & DATA MANAGEMENT RESPONSIBILITIES

• Manage and organize company data, documents, trackers, delegation sheets, due lists, allotment sheets, and reference sheets on Google Drive & Google Sheets
• Receive and allot all incoming documents to the concerned department or person.
• Record each document manually and digitally in the relevant register and Google Sheet and Scan, upload, and link documents to the respective entries in the Google Sheet.
• File physical documents in their respective files with proper indexing and reference numbers.
• Maintain reference sheets, file lists, document registers, trackers, and movement records.
• Prepare MIS reports, trackers, summaries, status reports, and PowerPoint presentations for management review
• Ensure proper structuring, categorization, real-time updating, and maintenance of organizational data and documentation
• Maintain records of incoming & outgoing documents and monitor due dates, pending matters, and operational status through structured reporting systems.

B. PROCESS COORDINATOR RESPONSIBILITIES

• Monitor departmental tasks and follow up for timely completion.
• Update and track activities through MIDAP.
• Operate and manage MIDAP software for daily task tracking, workflow monitoring, and performance management
• Follow up with departments, employees, engineers, and site teams for timely completion of assigned tasks
• Visit the project sites for coordination, operational review, and task monitoring as well as other sites.
• Coordinate with departments, management, and site teams.
• Identify delays, maintain pending-task reports, and escalate unresolved matters.
• Support implementation of systems, workflows, and standard processes.
• Conduct site or departmental visits whenever required.
• Performance shall be monitored through MIDAP based on:
  - Task completion
• - Timely updates
  - Follow-up effectiveness
  - Reporting discipline
  

Preferred candidate profile

• Graduate in any discipline
• 3 to 5 years experience in Process Coordination /MIS / Operations / Administration.
• Knowledge of ERP like farvision and or sap is mandatory.
• Candidates staying 45 minutes to 1 hour from Sector V, Salt Lake City are preferred.
• Age - 28 to 40 years preferred
• Immediate joiners preferred
• Strong knowledge of Advanced Excel, Google Sheets, Google Drive, PowerPoint, Reporting & Documentation, Knowledge of Artificial Intelligence tools like Chatgpt, Gemini, Claude etc is mandatory
• Candidates familiar with Rahul Jain / BCI Consulting systems/Sanjeev Jain and such other renowned business coach preferred
• Strong follow-up, reporting, and coordination skills required
• Salary: 22,000/- to 28,000 /-per month