Roles and Responsibilities

Responsible for end to end for admin and facility management at the location.

Security Management

To ensure overall security arrangement, movement of men and material within/ from the Company's premises. Supervise security management in coordination with local law enforcing agencies and security Department.

Housekeeping Management

Housekeeping & Office boy Management, Pest Control, and minor repairs, Ensure cleaning of office premises.

Supervise and training of office boys, pantry, cleaning staff and other support staff.

Ensure repair and maintenance of office equipment's, fittings & fixtures, appliances etc.

Ensuring that basic facilities are well maintained and conduct proactive maintenance.

Planning by forecasting the facility upcoming needs and requirements (Pantry, furniture etc).

Non-IT asset management.

Parking Management.

Accountability for handling infrastructural expansions / closures and general administration

Infrastructure project management Ensure delivery schedules, quantity and quality criteria are

Travel & Ticketing

To make necessary Travel & Ticketing arrangements as required for official tours.

Transport Management

To make necessary and timely arrangements for Cabs/Pool Cabs. Ensure driver Roster, Maintenance of vehicle, requisition control and distribution, Bill verification of rented vehicle. Arrange for employee pick-drop and coordinate with fleet and vendor for vehicle availability.

Employee helpdesk and travel management.

Vendor Management

Make rate contract with the necessary work & utilities related vendor as for Cab booking, Event Management, Hotel Booking,

Managing office supplies stock and place orders.

Prepare regular reports on expense and office budgets.

Coordinate with the Hr team for event management.

AMC of various services.

Other

Fire Control Equipment: To ensure timely refilling & service ability of Fire Extinguishers.

Stationary: To ensure timely procurement as per user's requirement.

Coordinate Meetings/Visits / Annual Activities.

Budgeting/ Cost Control/ AMCs (New/Renewal).

Canteen/Cafeteria administration

Dispatch/Receipt. of mail/Courier.

Working knowledge of TS/ISO14001 systems.

Working knowledge of the Emergency response plan.

Office Inventory Management

Petty Cash

Ensure preparedness for any crisis/accident/incident through employee awareness, and proper coordination with the stakeholders for smooth business continuity.

Process bills related to Hotel, Fuel, Newspaper, security, electricity, office spaces, courier.

Ensure safety of employees including first aid box.