PPSM Specialist

Skill required: Intelligent Finance Operations - Finance Strategy

Designation: PPSM Specialist

Qualifications:Any Graduation

Years of Experience:7 to 11 years

What would you do The PMO Specialist is responsible for supporting and managing key project management office activities across delivery teams. This includes demand planning, onboarding coordination, reporting, stakeholder communication, and contractor management. The role requires strong organizational skills, attention to detail, and the ability to handle cross-functional coordination in a fast-paced environment.The PMO Specialist serves as a central point of contact for project tracking, reporting, and process support, ensuring accurate and timely execution of project-related activities while also collaborating with client stakeholders and internal teams.Performs specific analyses that help clients improve finance functions performance within the context of their organizations strategies.

What are we looking for

Bachelors degree

Relevant years of experience in PMO or project coordination roles

Proficient in ADO, Microsoft Project, Google Suite, Beeline, and MS Office (Excel, PowerPoint)

Familiarity with communication tools such as Google Gamma and Google Newsletter

Project management certifications such as PMP or PRINCE2

Exposure to global delivery environments or multi-time-zone coordination

Strong communication and stakeholder engagement skills

High level of attention to detail and organizational effectiveness

Ability to prioritize and multitask in a dynamic, deadline-driven environment

Analytical mindset with experience in handling large volumes of data and reporting

Self-motivated, proactive, and able to work independently

Roles and Responsibilities:

Project Planning and Tools Administration

Maintain and update Microsoft Project Plans and Azure DevOps (ADO) dashboards

Create and manage line items, demand plans, buckets, and baselines as per team requests

Manage PWA access requests and address tool-related queriesOnboarding and Offboarding Support

Coordinate onboarding/offboarding processes for internal and external resources

Collaborate with relevant teams to request and track hardware (e.g., Chromebooks, MacBooks, Windows machines)

Support project leads and managers with onboarding documentation and process queriesReporting and Governance

Prepare and share fortnightly, monthly, and quarterly budget reports (budget vs. actuals, ETC) with PA leads

Track and send Customer Satisfaction Score (CSS) reminders for overdue items

Build QBR/MBR decks using data extracted from ADO systems

Generate ad-hoc reports to support project leadership or governance forumsContractor Management (Ad-hoc)

Use Beeline tools for contractor onboarding and offboarding

Track Work Order (WO) end dates and coordinate extension or exit processes

Address contractor queries related to payroll, timesheets, and project billing codes (WBSEs)Stakeholder Communication and Session Coordination

Maintain and update session trackers

Draft and send communications using Google tools such as Google Gamma and Google Newsletter

Serve as a liaison for client-facing queries related to session coordination or schedule changes

Ensure use of approved templates and maintain consistency in communication standards


Qualification Any Graduation