Poject Management & Procurement

Role & responsibilities

Project Planning & Execution

• Develop and monitor detailed project schedules, budgets, milestones and execution plans.
• Establish project timelines and track progress against approved plans.
• Coordinate with engineering, project, construction, procurement and other internal teams for smooth project execution.
• Monitor project progress and ensure timely completion of key milestones.
• Identify project risks, delays and interface issues and implement appropriate mitigation measures.
• Coordinate site activities, including erection, installation, commissioning and performance testing.
• Ensure project execution complies with approved cost, schedule, quality and safety requirements.
• Coordinate project completion, documentation and handover activities.

Engineering & Technical Coordination

• Coordinate with engineering consultants, technology suppliers, contractors and internal engineering teams.
• Review technical specifications, drawings, scope of supply and project requirements.
• Ensure technical requirements are clearly defined and communicated to vendors and contractors.
• Resolve technical and interface-related issues affecting project execution.

Procurement & Tendering

• Manage end-to-end project procurement activities in line with project requirements and timelines.
• Prepare and review RFQs, tender documents, technical specifications, BOQs, scope of supply and commercial conditions.
• Identify and evaluate suitable vendors, suppliers and contractors.
• Coordinate technical and commercial bid evaluations and support vendor finalization.
• Conduct commercial negotiations with vendors to achieve competitive pricing and favorable commercial terms.
• Optimize procurement costs while maintaining required quality and technical standards.
• Prepare and process Purchase Orders (POs) and monitor order fulfillment.

Vendor & Purchase Order Management

• Monitor vendor activities from order placement through manufacturing, inspection, dispatch and delivery.
• Coordinate with vendors for timely submission of drawings, documents and inspection requirements.
• Track purchase orders and ensure adherence to agreed delivery schedules.
• Coordinate with inspection agencies, vendors and site teams for material inspection and acceptance.
• Resolve vendor-related commercial, technical and delivery issues.

Commercial & Contract Management

• Lead commercial negotiations and support cost optimization and value engineering initiatives.
• Review commercial terms, payment conditions, delivery schedules and contractual obligations.
• Identify and address contractual and commercial issues during project execution.
• Monitor project procurement costs against approved budgets.
• Ensure proper documentation of commercial decisions, variations and claims.

Reporting & Documentation

• Prepare and submit regular project progress, cost, procurement and management reports.
• Maintain project schedules, procurement trackers, vendor records and relevant project documentation.
• Provide management with updates on project status, critical issues, risks, costs and expected completion timelines.
• Maintain proper records of purchase orders, inspections, dispatches, deliveries and project milestones.