Podcast outreach & Relationship Executive

Role Title 

Podcast Outreach & Relationship Manager 

Function: Podcast / Business Development / Relationship Outreach 
Experience: 1-2 years preferred 
Primary Goal: Convert qualified cold prospects into confirmed podcast guests through research-led, personalized outreach and end-to-end relationship management. 

1. Role Objective 

We are looking for someone who can independently manage the podcast guest acquisition process from prospect research to confirmed recording. 

This is not a bulk cold-email, data-entry, or template-personalization role. 

The person should be able to: 

Research the prospect understand their background  identify genuine commonalities with our host create rapport  initiate a cold conversation invite them to the podcast handle replies and objections follow up secure the booking coordinate until recording. 

The central skill required is the ability to turn a cold prospect into a warm professional conversation. 

2. Key Responsibilities 

Prospect Qualification & Research 

• Review assigned prospects and determine whether they are genuinely relevant for the podcast. 

• Research prospects across LinkedIn, company websites, articles, podcasts, conference appearances, professional communities, interviews and other public sources. 

• Understand the person's career, expertise, current interests and professional context. 

• Identify meaningful connections between the prospect and podcast host. 

Rapport & Personalization 

• Identify authentic conversation bridges such as: 

• Develop 2–3 possible outreach angles for high-priority prospects. 

• Select the strongest angle based on why the prospect is likely to engage. 

Cold Outreach 

• Write concise, personalized outreach across email and LinkedIn. 

• Avoid generic templates and superficial LinkedIn-bio personalization. 

• Create messages that sound human, relevant and conversational. 

• Adapt the same research insight appropriately for different channels. 

Follow-Ups & Reply Handling 

• Create context-led follow-ups instead of repetitive “just following up” messages. 

• Handle: 

• positive replies; 

• soft interest; 

• timing objections; 

• requests for more information; 

• skepticism; 

• executive-assistant coordination; 

• prospects who initially agree and later stop responding. 

• Move conversations naturally toward podcast participation. 

Podcast Booking & Relationship Management 

• Introduce the podcast appropriately once rapport/relevance has been established. 

• Share relevant information, episodes or guest examples when required. 

• Coordinate booking links, scheduling and time zones. 

• Ensure invitations are accepted. 

• Handle rescheduling and at-risk bookings. 

• Maintain communication until the guest is successfully recorded. 

Pipeline Management 

Maintain accurate status for every prospect, including: 

Qualified Researched Outreach Sent Follow-Up Responded Interested Scheduling Booked Confirmed Recorded / Rescheduled / Future Follow-Up / Declined 

The person should always know what action is required next for every active conversation.