Pmo Coordinator

Job Description PMO Coordinator

Experience: 5–8 Years
Industry: Banking / Financial Services
Role: PMO & Project Operations
Position: Immediate Opening

Role Overview

We are looking for a proactive and organized PMO Coordinator to support project managers and offshore management teams in day-to-day project operations. The role involves stakeholder coordination, resource tracking, timesheet reconciliation, financial forecasting, and MIS reporting to ensure smooth project operations and timely completion of deliverables.

Key Responsibilities

1. Project & Stakeholder Coordination

• Coordinate with project managers, offshore managers, team members, and other stakeholders on day-to-day operational activities.
• Track pending activities and follow up to ensure timely closure.

2. Resource Management & Hiring Coordination

• Coordinate onboarding and offboarding activities, including tracking new joiners, releases, and attrition.
• Maintain resource-related trackers and support headcount reporting.

3. Timesheet & Effort Reconciliation

• Monitor timesheet submissions and approvals, ensuring timely completion through regular follow-ups.
• Coordinate reconciliation of client timesheets against CGI records and resolve discrepancies.

4. Financial Forecasting & Billing Operations

• Support monthly financial forecasting and project financial tracking.
• Maintain accurate project trackers and coordinate updates with relevant stakeholders.

5. MIS Reporting & Management Updates

• Prepare and maintain MIS reports, operational trackers, and management dashboards.
• Ensure timely and accurate reporting and provide consolidated updates to management.

Required Skills & Competencies

• 5–8 years of experience in PMO, project coordination, or project operations.
• Strong stakeholder management, communication, and follow-up skills.
• Good working knowledge of MS Excel and PowerPoint.
• Experience in MIS reporting, resource tracking, and timesheet reconciliation.
• Understanding of financial forecasting, billing coordination, and headcount tracking.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Proactive, approachable, and effective in coordinating with managers and team members.

Key Expectations

• Provide reliable coordination support to project managers and offshore management teams.
• Ensure timely completion of timesheets, reconciliations, reporting, and operational activities.
• Maintain accurate project records and proactively drive pending actions to closure.
• Foster effective communication and collaboration across stakeholders.