Planning Manager

Job Summary Planning Manager

The Planning Manager is responsible for developing, monitoring, and controlling the project schedule for a hospital construction project. This role ensures timely planning, progress tracking, delay analysis, and coordination with all project stakeholders to achieve project milestones while maintaining quality and budget objectives.

Key Responsibilities

• Develop and maintain the master project schedule using Microsoft Project.
• Prepare detailed baseline schedules, look-ahead plans, and recovery schedules.
• Monitor project progress against the approved schedule and identify potential delays.
• Conduct critical path analysis and recommend corrective actions.
• Coordinate with engineering, procurement, construction, MEP, and commissioning teams for schedule integration.
• Prepare weekly and monthly progress reports, dashboards, and executive presentations.
• Track procurement and material delivery schedules to ensure alignment with construction activities.
• Support resource planning and productivity monitoring.
• Perform delay analysis and prepare Extension of Time (EOT) documentation where applicable.
• Participate in project review meetings and provide schedule updates to management and clients.
• Ensure compliance with project planning procedures and contractual requirements.
• Coordinate with consultants, contractors, and site representatives regarding project planning and reporting.
• Maintain project documentation related to planning, scheduling, and progress measurement.
• Support risk identification and mitigation planning from a scheduling perspective.

Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, or a related field.
• Master's degree or PMP certification is an added advantage.

Experience

• 8- 10 years of experience in project planning and scheduling.
• Experience in large healthcare, hospital, or institutional construction projects.
• Experience managing planning activities for EPC or PMC projects is preferred.

Technical Skills

• Good working knowledge of Microsoft Project.
• Advanced Microsoft Excel and PowerPoint skills.
• Familiarity with project controls, earned value management (EVM), and delay analysis.
• Understanding of hospital construction sequencing, MEP systems, medical equipment coordination, and commissioning activities.

Key Competencies

• Strong analytical and problem-solving skills.
• Excellent communication and stakeholder management.
• Leadership and team coordination abilities.
• Time management and attention to detail.
• Ability to work under pressure and manage multiple priorities.
• Strong reporting and presentation skills.

Key Performance Indicators (KPIs)

• Schedule adherence and milestone achievement.
• Accuracy of planning and forecasting.
• Timely submission of progress reports.
• Effective management of critical path activities.
• Reduction in schedule slippages through proactive planning.
• Timely identification and mitigation of project risks.

Working Conditions

• Office-based role with regular visits to the project site as required.
• Coordination with multidisciplinary teams, consultants, contractors, and site team.
• May require extended working hours during critical project phases.