Pharmacy Purchase and Operational Manager - SRM Group Ramapuram

Role & responsibilities

1. Hospital Operations Responsibilities

• Pharmacy operations: Manage the day-to-day functioning of the hospital pharmacy.
• Staff management: Allocate duties, supervise pharmacists and support staff, and monitor staff performance.
• Inventory management: Maintain appropriate stock levels of medicines, surgical items, and other pharmacy supplies.
• Quality and safety: Ensure proper storage, handling, dispensing, and documentation of medicines.
• Regulatory compliance: Ensure pharmacy operations comply with applicable laws, hospital policies, and regulatory requirements.
• Coordination: Coordinate with doctors, nurses, administration, finance, stores, and other departments.
• Patient service: Ensure medicines are available and supplied to patients accurately and promptly.
• Cost control: Monitor pharmacy expenses and identify opportunities to reduce wastage and unnecessary expenditure.
• Expiry and wastage control: Monitor near-expiry and expired medicines and ensure appropriate disposal.
• Reporting: Prepare and review reports on consumption, stock, purchases, shortages, and pharmacy performance.
• Process improvement: Develop and implement SOPs and improve workflow, efficiency, and patient safety.
• Emergency preparedness: Ensure availability of essential and emergency medicines.

2. Purchase Manager Responsibilities in Pharmacy

• Purchase planning: Estimate medicine and medical-supply requirements based on consumption, patient volume, and stock levels.
• Vendor management: Identify, evaluate, and maintain relationships with approved suppliers.
• Quotation and price comparison: Obtain quotations and compare prices, quality, payment terms, and delivery schedules.
• Purchase orders: Prepare and process purchase orders according to hospital procedures.
• Negotiation: Negotiate prices, discounts, credit terms, delivery schedules, and other commercial conditions.
• Supplier quality: Ensure suppliers provide medicines and products meeting required quality and regulatory standards.
• Timely procurement: Prevent stock-outs by ensuring medicines are purchased and delivered on time.
• Inventory coordination: Coordinate with pharmacy/store personnel to maintain optimum inventory levels.
• Expiry management: Follow appropriate purchasing and stock-rotation practices to minimize expiry losses.
• Documentation: Maintain purchase records, invoices, purchase orders, quotations, and vendor documents.
• Budget control: Monitor procurement expenditure against the approved pharmacy budget.
• Supplier performance: Monitor vendor delivery time, product quality, shortages, and service levels.
• Audit support: Maintain proper procurement records for internal and external audits

Preferred candidate profile

* Male - Immediate Joiners Prefered