Pharma Tender Executive
Impact Hr N Km Solutions · Nashik · onsite · Posted 1d ago
Undisclosed2–3 yrsfulltimeSourced from
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About this role
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Key Responsibilities
Pharma Tender Operations
Tender Identification & Tracking: Regularly monitor online government portals (e.g., GeM, e-Procurement), hospital portals, and institutional notices for relevant pharmaceutical bids, institutional supply tenders, and rate contracts.
Document Preparation & Bidding: Prepare complete tender documentation, including technical bids, commercial offers, Earnest Money Deposit (EMD) requests, Bank Guarantees, and compliance certificates (e.g., WHO-GMP, COPP, Mfg License, Price Schedules).
Vendor & Regulatory Liaison: Coordinate with internal quality assurance, regulatory affairs, and manufacturing teams to collect valid drug test reports, stability data, and batch manufacturing records required for tender submissions.
Submission & Tracking: Submit online and physical bids strictly within published deadlines; attend online/offline tender openings and track technical/financial evaluation outcomes.
Contract & Order Execution: Track awarded rate contracts, coordinate with logistics for timely supply order fulfillment to government hospitals/institutions, and follow up on outstanding tender payments and EMD refunds.
Office Coordination & Administration
Front Office & Communication: Manage incoming office phone calls, official emails, postal correspondence, and courier dispatch/receipt.
Documentation & Archiving: Maintain systematic physical and digital filing systems for company licenses, drug certificates, vendor agreements, and completed tender archives.
Cross-Departmental Support: Assist sales, accounts, and dispatch teams with generating sales invoices, purchase requisitions, dispatch slips, and routine data entry in ERP/Excel systems.
Inventory & Office Upkeep: Monitor office inventory (stationery, computer accessories, pantry supplies), order replenishment stock, and coordinate vendor/facility maintenance services.
Experience 2 - 3 Years Salary 2 Lac 50 Thousand To 3 Lac P.A. Industry Accounting / Auditing / Taxation Qualification B.Pharma Key Skills Tender Preparation Tender Executive Office Coordinator Back Office Coordinator Pharmaceutical Production Pharma Tender Operations
Tender Identification & Tracking: Regularly monitor online government portals (e.g., GeM, e-Procurement), hospital portals, and institutional notices for relevant pharmaceutical bids, institutional supply tenders, and rate contracts.
Document Preparation & Bidding: Prepare complete tender documentation, including technical bids, commercial offers, Earnest Money Deposit (EMD) requests, Bank Guarantees, and compliance certificates (e.g., WHO-GMP, COPP, Mfg License, Price Schedules).
Vendor & Regulatory Liaison: Coordinate with internal quality assurance, regulatory affairs, and manufacturing teams to collect valid drug test reports, stability data, and batch manufacturing records required for tender submissions.
Submission & Tracking: Submit online and physical bids strictly within published deadlines; attend online/offline tender openings and track technical/financial evaluation outcomes.
Contract & Order Execution: Track awarded rate contracts, coordinate with logistics for timely supply order fulfillment to government hospitals/institutions, and follow up on outstanding tender payments and EMD refunds.
Office Coordination & Administration
Front Office & Communication: Manage incoming office phone calls, official emails, postal correspondence, and courier dispatch/receipt.
Documentation & Archiving: Maintain systematic physical and digital filing systems for company licenses, drug certificates, vendor agreements, and completed tender archives.
Cross-Departmental Support: Assist sales, accounts, and dispatch teams with generating sales invoices, purchase requisitions, dispatch slips, and routine data entry in ERP/Excel systems.
Inventory & Office Upkeep: Monitor office inventory (stationery, computer accessories, pantry supplies), order replenishment stock, and coordinate vendor/facility maintenance services.
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Skills
Office CoordinationFacility MaintenanceAuditingHospitalbank guaranteesBatch ManufacturingLogisticsERPManufacturingoperationsmaintenanceAdministrationAccountingcomplianceback officeData EntryPharmaBiddingdispatch