Personal Secretary

Key Responsibilities:

• Manage the Chairman's daily schedule, appointments, meetings, official visits and travel plans.
• Draft and type official letters, applications, notices, invitations, replies and correspondence in Hindi and English.
• Prepare, format, edit and maintain documents using Microsoft Word.
• Maintain records, contact lists, schedules, reports and basic data sheets using Microsoft Excel.
• Coordinate with government departments, officials, political representatives, employees, organisations and external stakeholders.
• Receive and screen calls, messages, emails, visitors and meeting requests.
• Prepare meeting agendas, briefing notes, minutes of meetings, follow-up lists and action points.
• Maintain confidential files, correspondence and personal or official records of the Chairman.
• Follow up with departments and concerned officials regarding pending matters, instructions and commitments.
• Assist in organising public programmes, official meetings, political engagements and institutional events.
• Travel with the Chairman when required and provide administrative support during official visits.

Mandatory Skills and Qualifications:

• 3-7 years of relevant experience as a Personal Secretary, Government Secretary, Executive Assistant or similar role.
• Prior experience supporting a political person, government official, public-sector chairman, senior bureaucrat or senior executive.
• Excellent Hindi and English typing skills.
• Proven ability to draft professional letters in Hindi and English.
• Proficiency in Microsoft Word and Microsoft Excel.
• Good knowledge of official correspondence, letter formats, documentation and file management.
• Strong verbal and written communication, coordination and follow-up skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work under pressure, manage multiple priorities, work flexible hours and travel when required.