Personal Secretary

Bajaj Electricals Limited

Job Title: Personal Secretary to CTO
Location: Navi Mumbai
Reports To: - CTO (Chief Technology Officer)
Job Responsibilities: -
Calendar Management:
Manage and organize the Executive's daily schedule, including meetings, appointments, and travel arrangements.
Ensure that the Executive is informed of upcoming commitments and responsibilities.
Communication Handling:
Act as the first point of contact for the executive, screening phone calls, emails, and other correspondence.
Draft and proofread letters, emails, reports, and other documents as required.
Relay information accurately and promptly between the executive and other stakeholders.
Meeting Coordination:
Schedule and organize meetings, including preparing agendas, booking venues, and arranging catering.
Take minutes during meetings and follow up on action items.
Coordinate with other departments and external partners as needed.
Event Coordination:
Assist in organizing R&D events, conferences, and social functions as required.
Qualifications: Education: Full-time bachelor's degree, Office Management, or related field (preferred).
Experience: 3-5 years of experience in an administrative or personal assistant role, preferably supporting senior executives.
Skills:
Good organising and time-management skills.
Strong written and verbal communication abilities in English.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Discretion and confidentiality in handling sensitive information.
Ability to work under pressure and handle multiple tasks simultaneously.