Personal Secretary

About The Opportunity

A fast-growing technology services firm operating across enterprise software delivery and digital transformation initiatives, we empower clients with agile, client-focused solutions. Our team thrives on precision, discretion, and proactive support—ensuring seamless executive operations across hybrid work environments. We're seeking a trusted Personal Secretary to be the central nerve center for leadership efficiency and organizational flow. Role & Responsibilities

• Manage executive calendars with precision—scheduling meetings, coordinating travel, and resolving conflicts across time zones.
• Prepare and distribute meeting agendas, minutes, and follow-up action items with clarity and timeliness.
• Screen and prioritize inbound communications—emails, calls, and visitors—ensuring executive focus remains uninterrupted.
• Handle confidential documents, expense reports, and expense reimbursements with meticulous attention to detail.
• Act as a liaison between executives and internal/external stakeholders—coordinating project updates, status reports, and cross-functional alignments.
• Organize and maintain digital and physical filing systems, ensuring instant retrieval of critical documentation.
  
  

Skills & Qualifications

Must-Have

• Microsoft Outlook
• Google Workspace
• Calendar Management
• Document Preparation
• Travel Coordination
• Confidentiality & Discretion
• Executive Support
• Business Communication
  
  

Preferred

• Notion or Trello for task tracking
• Experience supporting C-suite or senior leadership
• Knowledge of CRM tools (e.g., Salesforce, HubSpot)
  
  

Benefits & Culture Highlights

• Hybrid work flexibility—blend remote focus with in-office collaboration.
• Direct exposure to executive decision-making and cross-functional strategy.
• Professional growth path with mentorship opportunities in leadership operations.
  
  

Skills: focus,operations,travel