Personal Secretary To Senior Executive

Location: Kogilu, Bengaluru
Job Type: Full-time | On-site
Experience: 06 years
Interview: Walk-in / Face-to-Face

About the Role

We are looking for a highly organised and professional Personal Secretary to provide comprehensive administrative and personal-office support to a senior executive.

The role requires someone who can manage schedules, appointments, communication, documents, follow-ups and day-to-day coordination with a high degree of professionalism and confidentiality.

The ideal candidate should be dependable, well-spoken, presentable and comfortable interacting with senior professionals and external stakeholders.

Key Responsibilities

• Manage the executive's daily calendar, appointments and schedule.
• Coordinate meetings, calls, appointments and travel arrangements.
• Maintain and organise important documents, files and correspondence.
• Draft, format and manage emails, letters, notes and other communications.
• Handle incoming calls and messages professionally.
• Maintain a structured follow-up system for pending tasks and commitments.
• Coordinate with internal teams, external professionals, vendors and other stakeholders.
• Prepare meeting schedules, agendas and basic notes when required.
• Maintain confidential information and sensitive documents.
• Assist with personal and professional appointments and requirements.
• Ensure the executive is adequately prepared for meetings and engagements.
• Track important dates, commitments and follow-ups.
• Manage day-to-day administrative requirements independently.
• Handle ad-hoc responsibilities entrusted by the executive.

Candidate Profile

• Graduate in any discipline.
• 2–6 years of experience as a Personal Secretary, Executive Assistant, Secretary, Executive Coordinator or similar role.
• Excellent spoken and written English.
• Strong communication and interpersonal skills.
• Excellent time-management and organisational abilities.
• Proficiency in MS Office, Google Workspace, email and calendar management.
• Strong attention to detail and follow-through.
• Professional appearance and conduct.
• Ability to communicate confidently with senior executives and external stakeholders.
• Should be flexible and capable of managing multiple priorities.
• Candidates residing in or around Kogilu, Yelahanka, Jakkur, Hebbal, Thanisandra, Sahakar Nagar and North Bengaluru are preferred.

This is a high-trust position involving direct interaction with senior management. Confidentiality and professionalism are essential.

How to Apply

Interested candidates meeting the above requirements are invited for a face-to-face walk-in interview.

Interview Location: Kogilu, Bengaluru
Interview Mode: In-person only

Please carry an updated copy of your resume.

Note: Details regarding the organisation, reporting structure and role-specific responsibilities will be discussed with shortlisted candidates during the recruitment process.