Personal Secretary To Managing Director

Role & responsibilities

• Manage the Managing Director's calendar, appointments, and meetings.
• Screen and manage phone calls, emails, and correspondence.
• Draft professional emails, letters, reports, and presentations.
• Coordinate internal and external meetings, prepare agendas, and record minutes.
• Arrange domestic and international travel, including itineraries, accommodation, and transportation.
• Maintain confidential files, documents, and executive records.
• Liaise with internal departments and external stakeholders on behalf of the Managing Director.
• Follow up on action items and ensure timely completion of assigned tasks.
• Organize board meetings, business events, and executive visits.
• Handle sensitive and confidential information with the highest level of discretion.
• Provide comprehensive administrative and executive support to ensure the smooth functioning of the Managing Director's office.

Qualifications & Skills

• Bachelor's degree in Business Administration, Management, or a related field.
• 3-8 years of experience as an Executive Assistant, Personal Secretary, or similar executive support role.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently and under pressure.

Preferred Candidate

• Female candidates are preferred for this position.