Personal Secretary cum Accounts Officer

Personal Secretary cum Accounts Officer

Reporting To: Director / Managing Director

Location: SB Road, Pune

Job Summary

We are looking for a well-organized, responsible, and detail-oriented professional to handle secretarial, administrative, and accounting activities for Directors. The candidate will be responsible for managing day-to-day office operations, maintaining financial records, coordinating and providing administrative support to the management.

Key Responsibilities

1. Secretarial & Administrative Responsibilities

* Manage the Directors daily schedule, appointments, and meetings.

* Maintain confidential documents, files, and office records.

* Coordinate with related people with Directors.

* Prepare letters, reports, meeting minutes, and presentations.

* Follow up on pending tasks and important administrative matters.

2. Accounts

* Maintain personal accounting entries and financial records of Directors.

* Handle payment and receipts of Directors personal accounts.

* Maintain cash book, bank book, and petty cash records.

* Perform bank reconciliation and assist with payment follow-ups.

* Coordinate with the CA, auditors, banks, and vendors.

* Prepare Directors basic financial statements and periodic reports as required.

3. Office Coordination

* Ensure smooth day-to-day personal operations.

* Maintain proper documentation and filing systems.

* Monitor personal supplies and coordinate with service providers.

* Maintain confidentiality of personal business and financial information.

Required Qualifications

* Graduate in Commerce (B.Com) or any relevant discipline.

* Knowledge of accounting principles and office administration.

* Working knowledge of MS Excel, MS Word, and email.

* Knowledge of Tally / Tally Prime and GST will be an advantage.

* Prior experience in secretarial and accounting work is preferred.

Required Skills

* Good communication and interpersonal skills.

* Accuracy in accounting and documentation.

* Problem-solving skills.

* Ability to multitask and work independently.

* High level of integrity and confidentiality.

Experience

5-10 years of relevant experience preferred.