Personal Manager To CEO / Chairman

Key Responsibilities

Executive & Personal Assistance

• Manage the CEO's daily calendar, meetings, appointments, and travel schedules.
• Prioritize tasks and ensure timely follow-up on all commitments.
• Coordinate with internal teams, clients, government authorities, consultants, and vendors.
• Handle confidential documents, correspondence, and sensitive information with utmost discretion.
• Organize business and personal events, meetings, and appointments.
• Prepare daily reports, reminders, and action plans for the CEO.

Office & Administrative Management

• Supervise office operations and administrative staff.
• Ensure smooth functioning of office facilities and support services.
• Coordinate with drivers, housekeeping, security, and maintenance staff.
• Monitor office expenses and maintain administrative records.
• Maintain filing systems (physical and digital).

Legal & Liaison Work

• Possess basic knowledge of legal documentation, court procedures, agreements, notices, and compliance.
• Coordinate with advocates, chartered accountants, government departments, and consultants.
• Follow up with various government offices such as:
• Revenue Department
• PMRDA
• Municipal Corporation
• Registrar Offices
• Banks
• Police Authorities
• Co-operative Society Offices
• Track legal case updates and maintain documentation.

Business Coordination

• Coordinate with company departments and external stakeholders.
• Prepare presentations, reports, meeting agendas, and minutes.
• Follow up on important business projects and deadlines.
• Handle vendor negotiations and service coordination.
• Assist in execution of new business initiatives.

Travel & Event Management

• Arrange domestic and international travel.
• Book flights, hotels, transportation, and itineraries.
• Coordinate business conferences, religious events, and social programs. & responsibilities

• Minimum 10 years of experience as a Personal Manager, Executive Assistant, or similar senior administrative role.
• Exceptional multitasking and organizational abilities.
• Strong decision-making and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and manage multiple priorities.
• High level of integrity and confidentiality.
• Professional personality with a positive attitude.

Technical Skills

• Proficiency in:
• Microsoft Office (Word, Excel, PowerPoint)
• Google Workspace
• Email & Calendar Management
• PDF Editing
• Internet Research
• Document Management Systems
• Basic AI tools (ChatGPT/Copilot) will be an added advantage.

Language Requirements

Must be fluent in:

• English
• Hindi
• Marathi

Additional languages will be an advantage.

Educational Qualification

• Graduate in any discipline.
• MBA, LLB, or equivalent professional qualification will be preferred.

Preferred Candidate Profile

• Experience working directly with CEOs, Directors, Industrialists, or High-Net-Worth Individuals (HNIs).
• Basic understanding of legal documentation and liaison activities.
• Strong administrative and people management skills.
• Excellent drafting skills in English.
• Willingness to travel as required.
• Flexible working hours whenever business demands.

Personal Attributes

• Honest and trustworthy
• Highly disciplined and punctual
• Mature and professional
• Excellent time management
• Self-motivated and proactive
• Strong leadership qualities
• Ability to maintain complete confidentiality
• Pleasant personality with excellent etiquette candidate profile

Compensation

• Salary: Best in the industry (based on experience and capability)
• Long-term career growth opportunities

Ideal Candidate: A dependable professional who can function as the CEO's right hand, independently manage day-to-day operations, coordinate legal and liaison activities, handle confidential matters with professionalism, and ensure that every commitment is executed efficiently and on time.