Personal Executive

Job Summary :

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative and personal support. You will manage daily schedules, handle sensitive communications, and streamline operational tasks to maximize efficiency. The ideal candidate is a master multi-tasker who anticipates needs and maintains absolute confidentiality.

Key Responsibilities :

• Calendar Management: Schedule meetings, coordinate appointments, and prevent scheduling conflicts.
• Communication Handling: Screen emails, answer phone calls, and draft professional correspondence.
• Travel Coordination: Book flights, arrange lodging, and create detailed itineraries.
• Expense Tracking: Manage invoices, file expense reports, and track monthly budgets.
• Event Planning: Organize corporate meetings, dinners, and personal events.
• Errand Execution: Handle personal shopping, pick up deliveries, and manage household vendors.
• Document Control: Organize digital files, take meeting minutes, and maintain records.

Required Qualifications :

• Experience: Minimum of 1 year to 4 years as a personal or executive assistant.
• Tech Savvy: Proficiency in Google Workspace, Microsoft Office, and scheduling software.
• Communication: Exceptional verbal and written English communication skills.
• Discretion: Proven ability to handle highly confidential and sensitive information.
• Flexibility: Adaptability to changing schedules and occasional urgent after-hours tasks.
• Education: High school diploma required; Bachelors degree preferred.

Key Skills :

• Time management
• Problem solving
• Project coordination
• Attention to detail