Personal Assistant

Role & responsibilities

• Manage and coordinate the Directors daily schedule, meetings, client appointments and important tasks.
• Maintain complete track of business leads and enquiries across Venlax Group, HBS Signages and Venlax Productions.
• Track every lead from enquiry to closure, including client discussions, follow-ups, current status and next action.
• Ensure the Director has the latest update whenever he asks about any client, lead or pending activity.
• Schedule and coordinate client meetings, internal meetings and follow-ups.
• Plan and maintain the Directors daily and weekly schedule, including meetings, shoots, content and other commitments.
• Coordinate the Directors reels, video shoots, production shoots and acting/content schedules.
• Maintain a clear list of upcoming shoots and ensure scripts, concepts, locations, people and other requirements are ready.
• Coordinate with the respective teams for scripts, content, shoots, editing and production activities.
• Maintain a daily task list and ensure important activities and follow-ups are completed on time.
• Follow up with team members and clients on tasks assigned by the Director and provide regular status updates.
• Keep track of pending, completed and upcoming tasks and highlight anything requiring immediate attention.
• Coordinate activities between different teams and businesses within the group.
• Prepare a clear daily overview for the Director covering what is happening today, what is pending and what needs to be done next.
• Handle confidential business information and maintain professional communication with clients and team members.

Preferred candidate profile

• Graduate with 0–4 years of experience as a Personal Assistant, Executive Assistant, Business Coordinator, Operations Coordinator or similar role.
• Highly organized, proactive and responsible, with excellent follow-up skills.
• Able to manage multiple tasks, clients, meetings and schedules simultaneously.
• Strong ability to track leads, follow-ups, meetings, shoots and pending tasks without missing details.
• Excellent communication and coordination skills.
• Comfortable communicating with clients, employees, management and production teams.
• Good knowledge of Google Sheets/Excel, Google Calendar, WhatsApp and basic documentation.
• Should be able to quickly understand the status of a task or lead and give the Director an accurate update.
• Strong attention to detail and ability to work independently.
• Basic understanding of content creation, scripts, reels, video shoots and production will be an advantage.
• Should be comfortable coordinating shoots and content-related activities.
• Good Telugu and English communication skills preferred.
• Flexible to work according to client meetings and shoot schedules when required.