Personal Assistant

Job Summary

The Personal Assistant to the Operations President is responsible for managing the executive's schedule, coordinating meetings and travel, handling confidential information, facilitating communication across departments, and supporting operational projects. The role requires excellent organisational skills, discretion, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities

• Manage the Operations President's calendar, appointments, and daily schedule.

• Coordinate internal and external meetings, prepare agendas, and record meeting minutes.

• Arrange domestic and international travel, accommodation, and itineraries.

• Screen phone calls, emails and correspondence, responding where appropriate.

• Prepare reports presentations, and business documents.

• Maintain confidential records and sensitive information with discretion.

• Coordinate with department heads to track operational activities and follow up on action items.

• Organise executive events conferences, and business visits.

• Monitor deadlines and ensure timely completion of assigned tasks.

• Handle expense reports and administrative documentation.

• Act as a liaison between the Operations President and internal/external stakeholders.

• Support special projects and operational initiatives as assigned.

Required Qualifications

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and video conferencing tools.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Ability to handle confidential information with professionalism.
• Strong problem-solving and multitasking skills.

Key Skills

• Executive calendar management
• Meeting coordination
• Travel management
• Communication and interpersonal skills
• Document preparation
• Time management
• Attention to detail
• Confidentiality and integrity
• Project coordination
• Stakeholder management