Personal Assistant

Job Title: Personal Assistant

Job Location:Kolkata
Department: Administration
Reporting To: Senior Management / Director

Job Summary

We are looking for a highly organized and proactive Personal Assistant to provide comprehensive administrative and professional support to senior management. The role involves managing schedules, correspondence, meetings, travel arrangements, documentation, and coordination with internal and external stakeholders.

Key Responsibilities

• Manage the daily calendar, appointments, meetings, and schedules of senior management.
• Handle emails, correspondence, calls, and other official communications.
• Schedule and coordinate meetings, prepare agendas, and maintain meeting records.
• Prepare presentations, reports, MIS, letters, and other official documents.
• Coordinate with internal departments, clients, vendors, and other stakeholders.
• Manage travel arrangements, accommodation, itineraries, and related documentation.
• Maintain confidential records, files, and important documents.
• Follow up on assigned tasks and ensure timely completion.
• Assist management with day-to-day administrative and coordination activities.
• Perform any other responsibilities assigned by the management.

Candidate Profile

• Graduate in any discipline; additional qualifications in Management/Administration will be an advantage.
• 12 years of relevant experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational, coordination, and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email communication.
• Ability to handle confidential information with discretion.
• Presentable, professional, proactive, and capable of managing multiple priorities.