Personal Assistant

Personal Assistant Reporting to: Ms. Anandamayi Bajaj

Location: Bajaj Bhavan, Nariman Point

Role Objective: We are looking for a proactive and dependable Personal Assistant (PA) to provide seamless day-to-day administrative, scheduling and coordination support. The role requires strong organizational skills, good communication and the ability to handle confidential information with discretion.

Key Responsibilities:

1. Calendar, Travel & Transportation Management

• Manage calendar, appointments, meetings and commitments using Microsoft Outlook.

• Coordinate transportation requirements, including vehicles, drivers and transport vendors.

• Coordinate travel arrangements including flights, hotels and local transportation, as required.

• Schedule meetings, coordinate with participants and ensure timely reminders and follow ups.

• Manage last-minute changes and ensure smooth execution of schedules.

2. Administrative & Coordination Support

• Coordinate with internal teams, external stakeholders and vendors for day-to-day requirements.

• Handle emails, calls and routine correspondence and ensure timely follow-ups.

• Track pending tasks and proactively follow up to ensure timely closure

Key Skills

• Proficiency in Microsoft Outlook and Word

• Good verbal and written communication

• Strong coordination and follow-up skills

• Ability to multitask and prioritise

• Ability to handle confidential information

• 4-5 yrs of prior experience as a Personal Assistant, Executive Assistant, Secretary or in an administrative coordination role would be preferred.